Billing Coordinator

Job Purpose:

The Billing Coordinator is responsible for managing the firms billing and invoicing processes ensuring accuracy timeliness and compliance with client agreements and UAE financial regulations. This role works closely with partners lawyers and the finance team to prepare and process invoices track payments and maintain proper financial records in line with the firms policies and legal industry standards.

Scope: UAE KSA

Key Responsibilities:

• Prepare review and process client invoices in coordination with partners and fee earners.
  
• Ensure billing accuracy and compliance with client engagement terms and billing guidelines.
  
• Manage time entries and matter-based billing through the firms practice management or accounting system.
  
• Track Work in Progress (WIP) and coordinate with partners to finalize monthly billing.
  
• Monitor client accounts collections and outstanding balances; follow up on overdue invoices when required.
  
• Handle credit notes billing adjustments and retainer applications in accordance with firm policy.
  
• Ensure all VAT requirements are applied correctly on invoices as per UAE and KSA regulations.
  
• Coordinate with the Chief Accountant to ensure invoices are in compliance with the accounting standards.
  
• Generate billing reports and summaries for management review.
  
• Maintain billing records client correspondence and supporting documentation in a confidential and organized manner.
  
• Support the finance team in audit preparation reconciliations and month-end closing.
  
• Provide assistance in developing and improving billing processes and systems for efficiency.
  

Requirements

• Bachelors degree in Accounting Finance or Business Administration.
  
• 35 years of experience in billing or accounting preferably within a law firm or professional services firm in the UAE.
  
• Strong understanding of UAE and KSA VAT laws FTA and ZAKAT invoicing requirements and billing compliance.
  
• Proficiency in accounting or practice management systems (e.g. Elite Clio QuickBooks or similar).
  
• Excellent numerical accuracy attention to detail and organizational skills.
  
• Strong communication skills to liaise effectively with lawyers clients and finance staff.
  
• Ability to handle confidential financial data with integrity and discretion.
  
• High attention to detail and accuracy.
  
• Strong time management and organizational skills.
  
• Proactive and client-focused approach.
  
• Ability to work under pressure and meet billing deadlines.
  
• Team-oriented with good interpersonal and problem-solving skills.
  
• Sound understanding of professional service billing practices.
  
• Fluent in English both spoken and written.