[Hiring] Event and Admin Coordinator REMOTE USA

Position: Event and Admin Coordinator

Date Posted: September 20, 2026

Industry: Digital Infrastructure & Technology

Employment Type: Full Time

Experience: Relevant Experience in Event Coordination, Administration, Project Management, or Operations

Qualification: Bachelor’s Degree in Business Administration, Event Management, Marketing, Communications, or a related field

Salary: $60,000–80,000 per year (Estimated)

Location: REMOTE, United States

Company: Swooped

Description:

Swooped is seeking an organized and detail-oriented Event and Admin Coordinator to support global event operations and executive administrative activities. This role serves as a key operational support function, managing more than 15 internal and external events annually while ensuring smooth planning, execution, and follow-up.

The ideal candidate is a highly organized professional who can manage complex logistics, coordinate vendors, oversee budgets, and support leadership initiatives. This position requires someone who thrives in a fast-paced environment, enjoys creating structure, and can independently manage multiple priorities with accuracy and efficiency.

Key Responsibilities:

• Manage end-to-end event project planning and execution for global conferences and company events.

• Develop and maintain event playbooks, schedules, venue details, meeting plans, and logistical documentation.

• Research and evaluate event opportunities based on business value, audience, costs, sponsorship options, and strategic goals.

• Support contract negotiations and coordinate event requirements with vendors and partners.

• Manage event timelines, budgets, deliverables, and identify potential risks or challenges.

• Coordinate event logistics, including shipping materials, signage, equipment, and promotional items to domestic and international venues.

• Manage attendee registrations, badges, travel arrangements, hotels, meeting spaces, transportation, and dining requirements.

• Act as the main point of contact for event organizers, venues, hotels, and external vendors.

• Coordinate post-event activities, including tracking contacts, leads, outcomes, and updates in Salesforce.

• Conduct event reviews and maintain follow-up actions to ensure continuous improvement.

• Support the CEO’s Executive Assistant with administrative tasks, expense tracking, meeting preparation, calendar coordination, and travel arrangements.

Requirements:

• Experience in event coordination, administration, operations, or project management.

• Strong organizational skills with excellent attention to detail.

• Ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.

• Strong communication skills with the ability to coordinate with internal teams and external stakeholders.

• Proactive mindset with the ability to identify issues and solve problems independently.

• Experience managing logistics, vendors, budgets, and operational processes.

• Ability to work effectively in a fully remote environment.

• Strong knowledge of:

• Event Planning & Project Management

• Vendor Coordination & Logistics Management

• Administrative Support & Executive Assistance

Benefits:

• 100% remote work environment.

• Unlimited paid time off.

• Fully covered health insurance options for employees and families.

• Dental and vision insurance coverage.

• Employee option grants with vesting opportunities.

• Opportunity to work in a fast-paced technology startup environment.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.

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