[Hiring] Executive Assistant REMOTE USA

Position: Executive Assistant

Date Posted: 30 September 2026

Industry: Technology / Artificial Intelligence

Employment Type: Full Time

Experience: 3–6 Years of Executive Assistant or Office Management Experience

Qualification: Bachelor’s Degree preferred or equivalent practical experience

Salary: $90,000–$130,000 per year (Estimated)

Location: Miami, FL, United States, REMOTE

Company: Evlo AI

Description:

Evlo AI is seeking an experienced Executive Assistant to provide high-level support to senior leadership at a fast-growing technology company. This role is ideal for professionals who can manage complex schedules, coordinate across teams, and help executives maximize their productivity in a fast-paced environment.

The successful candidate will take ownership of calendar management, communications, travel coordination, meetings, and administrative operations while handling sensitive information with complete confidentiality and professionalism.

Key Responsibilities:

• Manage complex and constantly changing calendars for one or more C-level executives across different time zones.

• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and travel documentation.

• Screen and prioritize emails and Slack communications while preparing responses and highlighting important matters.

• Prepare meeting agendas, pre-reading materials, and follow-up actions while ensuring deadlines are tracked.

• Organize leadership meetings, company offsites, and team events, including venues, catering, logistics, and budgets.

• Process expense reports and manage vendor invoices using Expensify or similar platforms.

• Maintain confidentiality while handling sensitive information related to compensation, legal matters, personnel, and board activities.

Requirements:

• 3–6 years of experience as an Executive Assistant or Office Manager supporting senior executives.

• Experience working in technology or another fast-paced industry is preferred.

• Advanced proficiency with Google Workspace and Slack.

• Familiarity with Notion, Expensify, Zoom, and travel-booking platforms.

• Ability to manage multiple executive priorities under tight deadlines.

• Excellent written communication skills with the ability to prepare professional correspondence.

• Strong judgment and professionalism when handling confidential information.

• Bachelor’s Degree preferred or equivalent practical experience.

• Experience supporting founders, C-suite executives, or venture-backed startups is an advantage.

• Familiarity with Concur, Navan, event planning, or bilingual English/Spanish skills is a plus.

• Strong knowledge of:

• Executive calendar and administrative management

• Travel coordination and expense management

• Leadership support and cross-functional coordination

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.

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