[Hiring] Office & Administrative Coordinator, REMOTE USA

Position: Office & Administrative Coordinator

Date Posted: 10 October 2026

Industry: Technology / Digital Media Software

Employment Type: Full-Time

Experience: 3–5 years of experience in office administration, facilities coordination, workplace operations, hospitality, or a related support role

Qualification: Estimated Qualification: Associate Degree or Bachelor’s Degree in Business Administration, Office Management, or a related field

Salary: $59,046–$65,000 per year

Location: Chicago, Illinois, United States, REMOTE

Company: Basis

Description:

Basis is seeking an organized and proactive Office & Administrative Coordinator to manage daily office operations at its Chicago headquarters while providing administrative support to the Executive team. This role is ideal for someone who enjoys managing multiple priorities, improving workplace processes, and creating a welcoming environment for employees, visitors, clients, and candidates.

The successful candidate will handle office coordination, vendor management, executive support, event organization, and administrative tasks. This position requires strong attention to detail, excellent communication skills, and the ability to work independently while supporting a collaborative team environment.

Key Responsibilities:

• Manage daily office operations, ensuring shared spaces, meeting rooms, kitchens, and work areas remain organized and functional.

• Serve as the main point of contact for building communications, facilities requests, maintenance needs, and office-related concerns.

• Coordinate with vendors and building management for repairs, supplies, deliveries, security, and general office logistics.

• Maintain office inventory, manage mail and deliveries, and organize vendor documentation.

• Support office events, meetings, training sessions, catering arrangements, and room setup.

• Assist with coworking coordination, access requirements, and workplace technology support.

• Welcome and assist employees, candidates, clients, and visitors at the Chicago office.

• Provide administrative support to executives, including scheduling, travel coordination, expense management, and project assistance.

• Prepare documents, presentations, correspondence, and support data entry activities.

• Manage incoming emails and correspondence while providing backup support to the Executive Assistant team.

Requirements:

• 3–5 years of experience in office administration, workplace operations, facilities coordination, hospitality, or a related role.

• Ability to independently make decisions, manage priorities, and handle responsibilities with limited supervision.

• Experience improving workplace processes and administrative systems.

• Ability to manage vendor relationships and coordinate service requirements.

• Strong communication skills with the ability to work effectively with executives and senior stakeholders.

• Strong knowledge of:

• Office management, scheduling, travel coordination, and administrative operations.

• Vendor coordination, workplace logistics, and event management.

• Office productivity tools, calendar systems, and building management platforms.

• Ability to maintain confidentiality and handle sensitive information professionally.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.

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