PMC Project Admin Assistant (UAE National)

Abu Dhabi, United Arab Emirates

Job Description

The Role

This is an exciting opportunity for an experienced PMC Project Administration Assistant for ADNOC in Abu Dhabi.

Our Clients and Projects

Designing the future. Transforming the world

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low‑carbon concepts to reality.

What we can offer

• Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance : The company provides Life Assurance cover
• End of Service Gratuity : In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development : Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Job Objective

The Project Admin Assistant is responsible for managing, controlling, and coordinating all project documentation in accordance with PMC procedures, client standards, and project requirements. This role ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.

Responsibilities

Document Control Management

• Establish and maintain the document control system in line with PMC and client standards
• Manage the receipt, logging, distribution, tracking, and filing of all project documents
• Ensure all documentation is correctly numbered, classified, and archived
• Maintain up-to-date document registers and trackers (e.g., MDR, transmittals, drawing registers)

Interface & Coordination

• Act as the focal point between PMC, EPC contractors, vendors, and client for all document-related matters
• Ensure timely distribution of drawings, specifications, procedures, and vendor documents
• Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability

Quality & Compliance

• Ensure all documents comply with project document control procedures and naming conventions
• Perform quality checks on incoming and outgoing documents
• Maintain version control and ensure only latest revisions are in circulation
• Support audits by ensuring document traceability and compliance with ISO standard

Site Support

• Maintain and control site copies of approved drawings and documents
• Ensure superseded documents are removed from circulation
• Support construction and commissioning teams with timely document retrieval
• Manage redline markups and ensure proper incorporation into as-built documentation

Systems & Reporting

• Utilize document management systems such as Aconex, EDMS, SharePoint, or similar
• Generate periodic reports (document status, overdue documents, workflow tracking)
• Monitor document turnaround times and highlight delays

Close-Out & Handover

• Ensure proper compilation and submission of final documentation dossiers
• Coordinate with contractors for final as-built documentation
• Support project handover by ensuring document completeness and accuracy.

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Education and experience

• Diploma or Bachelor’s degree in Business Administration, Engineering, or related field
• 10+ years of document control experience in oil & gas / EPC / PMC projects
• Strong site-based experience (onshore/offshore projects preferred)
• Experience working with PMC organizations on large-scale projects
• Strong knowledge of document control procedures and standards
• Proficiency in EDMS systems (Aconex highly preferred)
• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy
• Good communication and stakeholder coordination skills.
• Ability to work under pressure in a fast-paced site environment

Preferred Experience

• Prior experience on projects with major operators like ADNOC
• Familiarity with project lifecycle from engineering through commissioning and handover
• Experience handling high-volume documentation in multi-contractor environments

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Job Info

• Job Identification 30469
• Job Category Technical Support
• Posting Date 06/29/2026, 01:35 PM
• Apply Before 09/27/2026, 01:35 PM
• Job Schedule Full time
• Locations Abu Dhabi, United Arab Emirates