HR Admin Assistant

: HR Admin Assistant

The HR Admin Assistant provides administrative support to the Human Resources department by assisting with recruitment, employee records, onboarding, documentation, payroll coordination, and day-to-day HR operations. This role helps ensure efficient HR processes while maintaining confidentiality and compliance with company policies.

Key Responsibilities

• Assist in posting job vacancies and coordinating recruitment activities.
• Schedule interviews and communicate with candidates and hiring managers.
• Support employee onboarding and offboarding processes.
• Prepare and maintain employee files, contracts, and HR documentation.
• Update and maintain employee records in HR systems and databases.
• Assist with attendance tracking, leave administration, and payroll input.
• Respond to routine employee inquiries regarding HR policies and procedures.
• Support the administration of employee benefits and insurance documentation.
• Coordinate training sessions and employee engagement activities.
• Ensure compliance with company policies and labor regulations.
• Prepare HR reports, letters, certificates, and other administrative documents.
• Maintain confidentiality of employee information at all times.
• Perform general office administration and provide support to the HR team as needed.

Qualifications

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• 0–2 years of experience in HR administration or office administration (fresh graduates may be considered).
• Basic understanding of HR processes and employment practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS or payroll systems is an advantage.

Required Skills

• Strong organizational and administrative skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Good time management and multitasking abilities.
• Customer service and interpersonal skills.
• Problem-solving and teamwork.
• Data entry and record-keeping proficiency.

Key Competencies

• Professionalism and integrity.
• Adaptability and willingness to learn.
• Reliability and accountability.
• Strong coordination and follow-up skills.
• Ability to work independently and as part of a team.

Working Conditions

• Full-time, office-based position.
• Standard business hours with occasional additional hours during recruitment, onboarding, or payroll periods.

Preferred Qualifications (Optional)

• Experience using HRIS, payroll, or attendance management systems.
• Knowledge of local labor laws and HR compliance requirements.
• Experience supporting recruitment, employee engagement, or training activities.