Document Controller

Key Responsibilities:

Document Management:

• Receive log and distribute incoming project documents such as drawings correspondence transmittals RFIs and submittals

• Ensure documents are properly checked approved and filed (soft and hard copies) in accordance with company and project-specific procedures

• Maintain up-to-date records of all drawings and other project documentation

• Track document submissions and ensure timely return of reviewed documents

Control & Compliance:

• Control document versions and revisions to avoid errors or duplication

• Maintain confidentiality and security of sensitive documentation

• Ensure compliance with company and project-specific document control procedures and systems

Coordination & Support:

• Coordinate with design procurement QA/QC site and project management teams to manage documentation flow

• Prepare and manage document transmittals and correspondence logs

• Support team members with document searches and retrieval requests

System Management:

• Use document control software or tools (e.g. Aconex Procore MS Excel SharePoint) for effective documentation

• Keep hard copy and digital filing systems organized and updated
  

Requirements

• Diploma or Bachelors degree in Business Administration Engineering or a related field
  

• 24 years of experience in a Document Controller role preferably in construction engineering or aluminium/glass industry
  

• Excellent knowledge of document control systems and Microsoft Office (Excel Word Outlook)
  

• Familiarity with project documentation such as drawings technical submittals and transmittals
  

• High attention to detail and organizational skills
  

• Strong communication skills in English (verbal and written)
  

• Ability to work under pressure and manage multiple deadlines