KAYALI Regulatory Product Registration Coordinator (Temp support 6 months)

Description

Who We Are

Fuelled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to 'my imagination' in Arabic, KAYALI provides a modern fragrance experience inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jewelled bottles.

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary:

A hands-on regulatory professional who supports global compliance for fragrance products with a strong focus on ingredient screening checks, registrations, labeling, and documentation. Working closely with R&D, Product Development, Marketing, and external partners, this role ensures that data, dossiers, and submissions are accurate, on time, and audit-ready-mitigating risk and enabling Kayali's growth across international markets.

Responsibilities

Regulatory Execution & Coordination

• Support compliance activities across international markets; help interpret and apply relevant requirements under the guidance of the Regulatory Manager.

• Coordinate ingredient screening, product registrations, and notifications; maintain trackers and prepare submission packages.

• Assist with labeling and claims reviews to ensure alignment with country requirements; escalate exceptions promptly.

Cross-Functional Support

• Partner with R&D, Product Development, Marketing, Packaging, Quality, and Operations to collect documentation and keep product files complete and current throughout the lifecycle.

• Prepare meeting materials, decision logs, and follow-ups to support cross-functional alignment and launch readiness.

Documentation & Systems

• Maintain regulatory databases, Product Lifecycle Management (PLM), and compliance trackers; ensure data accuracy, version control, and audit trail integrity.

• Draft working guides (e.g., checklists, SOPs/work instructions) and keep them up to date.

Monitoring & Insights

• Monitor regulatory updates and pending legislation; summarize changes and potential impacts; flag risks and recommend next steps for Manager review.

Inquiries & Audits

• Coordinate timely responses to internal and external regulatory inquiries; compile evidence packs and track closures.

• Support internal audits/inspections by organizing documentation and addressing findings.

External Interfaces (as assigned)

• Assist in preparing materials for industry associations, regulatory bodies, and external partners; participate in meetings with manager oversight.

Enablement & Knowledge Sharing

• Build quick-reference sheets and training snippets; share best practices with peers and new joiners.

Requirements

• Education: Bachelor's degree in a scientific discipline (e.g., Chemistry, Biology, Cosmetic Science) or equivalent experience.

• Experience: 2-3 years in regulatory affairs within fragrance, cosmetics, flavors, or related consumer goods; relevant internships/placements count.

• Knowledge: Working knowledge of global fragrance/cosmetic regulatory requirements (e.g., ingredient restrictions, safety assessments, labeling, registrations).

• Technical: Familiarity with regulatory databases/PLM, document control, and MS Office/Google Workspace (Excel/Sheets, PowerPoint/Slides).

• Communication: Excellent written and verbal English; Arabic or French is a plus.

• Detail-obsessed execution, structured organization, analytical problem-solving, stakeholder coordination, clear communication, and a learning mindset.