Executive - Procurement

Executive – Procurement

Job Purpose: To process all Purchase and Service requests raised by internal stakeholders in coordination with DSA Procurement Policy, Procedures, and best practices. To acquire the services of qualified service providers and/or vendors on timely manner and within the approved budgets. Assist in the end-to-end tendering process, from RFP development/ review till the appointment of contractor for OA communities.

Key Accountabilities

• Assist in the development of all tender-related scope templates and associated documentation to ensure their compliance with Laws, regulations, Policy & Procedures, prevailing market requirements and lesson learnt.
• Effectively communicate oral and written resolution of issues with all internal and external partners.
• Apply established procedures, policies, and standards.
• Proactively identify opportunities for sourcing and cost savings.
• Observe and apply established corrective actions on procurement process when required to enhance performance (reduction of time / cost).

Job Description

• Assist in identifying and delivering commercially favorable contracts and cost savings opportunities associated with vendor agreements.
• Assist in delivering optimal value for all spend by using best practices, professional tools and techniques.
• Ensure all vendors are providing cost-effective value-added services; periodically reviewing and evaluating all contracts.
• Assist in the tendering process from vendor registration, planning & prequalification until award, ensure it is implemented as per the procurement policy and procedures.
• Identify saving and synergies strategies against approved budgets and transactions.
• Negotiate with vendors and suppliers to get the best techno-commercial values.
• Support (when necessary) the technical evaluation done by users.
• Control the commercial review of proposals to ensure obtaining best deals.Assist in the review and validation of the final award recommendation process.
• Ensure all products and services are delivered on time and within RFP specifications.
• Facilitate the procurement process and liaise between external vendors and internal Departments.
• Observe cross-functional responsibilities with finance payment process, ERP system enhancement, legal review, and audit recommendations.
• Assist in the development, implementation, and maintenance of procurement policies, participate in the review on a regular basis to ensure relevance and conformance with best practices and compliance with internal and regulatory policies.
• Maintain database of qualified vendors, proper records for all executed contracts, respond to Audit requests, maintain active live report about open requests and provide the line manager with weekly and monthly progress report.

Minimum Education

Bachelor’s Degree in relevant discipline is required. CIPS or similar certification is preferred.

Knowledge & Technical Skills

• Excellent understanding of RERA regulations
• Good communication skills, both verbal and written and ability to communicate with the customers and other stakeholders
• Knowledge of Community Management and experience will be an added advantage.
• Expertise in Procurement Polices, Tendering and Contract Negotiations
• Financial Acumen where ability to budget, execute cost savings and forecasting
• Regulatory Knowledge on legal compliances and OA Procurement processes
• Excellent administrative skills, including record-keeping, and organizing documents.
• Technology Knowledge – MS Office, Mollak and OA Software
• Ability to maintain procurement records, vendor databases and audit responds
• Language Proficiency – Arabic and English

Minimum Experience

• Min of 4+ years of experience in procurement/contract management, preferably handling Owner Association (OA) communities in Dubai
• Working experience in Microsoft Office, Mollak, OA Software

Location: Dubai, UAE