Administrative Assistant (UAE Nationals Only)

Key Job Responsibilities

Sales Support

Assists with update of information in CRM
Gathers media content and collateral for proposals.
Assigns opportunities in CRM to Sales Managers.
Books travel for employees and as needed employees
Provides Sales Managers with leads submitted through request portal
Completes job costing reports on a monthly basis

Billing

Routinely checks orders for accuracy so they are ready to invoice.
Prepares billing reports daily and submits them for reconciliation.
Handles billing disputes and discrepancies and communicates resolution to all parties.

Administrative

Sorts and distributes incoming mail and handle outgoing packaging and shipping.
Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
Sends and collects deposit invoices on behalf of Sales Managers
Maintains Rental and Out of Office calendars
Finalises and submits invoices to clients and Encore accounting
Collects and submits documentation to set up interpreters and outside vendors
Orders and maintains office supplies

Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change or additional tasks within scope of work may be assigned at any time with or without notice as necessitated by business demands

Required Experience:

Junior IC