Senior Officer-Payroll and Admin Operations

: Senior Officer – Payroll & Admin Operations

1. We are looking for an experienced Senior Officer – Payroll & Admin Operations to manage end-to-end payroll processing and day-to-day administrative activities. The role will ensure accurate and timely payroll, statutory compliance, employee records management, attendance administration, and smooth office operations.

Key Responsibilities

Payroll Management

• Manage the end-to-end monthly payroll process for employees.
• Verify attendance, leave, overtime, incentives, deductions, and other payroll inputs.
• Process salaries accurately and within the defined payroll timeline.
• Handle employee salary revisions, promotions, transfers, new joiners, and full & final settlements.
• Maintain accurate payroll records and ensure confidentiality of employee compensation data.
• Coordinate with Finance/Accounts for salary disbursement and payroll-related reconciliations.
• Prepare payroll reports, MIS, salary statements, and other management reports.
• Resolve employee payroll and salary-related queries promptly.

Statutory Compliance

• Ensure compliance with applicable PF, ESI, Professional Tax, TDS, Labour Laws, and other statutory requirements.
• Coordinate with external consultants, auditors, and government authorities when required.
• Maintain statutory records and ensure timely filing of returns and payments.
• Support internal and external payroll audits.

HR Operations

• Maintain accurate employee master data and personnel records.
• Manage employee attendance, leave, and shift-related records.
• Support onboarding and exit formalities.
• Prepare HR letters, employee documentation, and service-related records.
• Ensure timely updates in HRMS/payroll systems.
• Assist in implementing and maintaining HR policies and procedures.

Administration

• Manage day-to-day office administration and facility-related activities.
• Coordinate with vendors, service providers, housekeeping, security, transport, and other support services.
• Monitor office supplies, assets, and administrative expenses.
• Maintain administrative records and contracts.
• Support employee engagement activities, meetings, events, and other organizational requirements.
• Identify opportunities to improve administrative processes and operational efficiency.

Required Qualifications

• Bachelor's degree in HR, Business Administration, Finance, Commerce, or a related field.
• Professional certification in payroll/HR operations is an advantage.
• 4–7 years of relevant experience in payroll, HR operations, and administration.
• Strong knowledge of payroll processes and applicable statutory requirements.
• Experience with HRMS/payroll software and MS Excel.
• Good numerical, analytical, organizational, and communication skills.
• High level of accuracy and confidentiality.

Key Competencies

• Payroll processing and reconciliation
• Statutory compliance
• HR operations
• Attendance & leave management
• HRMS/payroll systems
• Advanced Excel and reporting
• Vendor & facility management
• Problem-solving and attention to detail
• Communication and interpersonal skills
• Time management and ability to meet deadlines