Executive Assistant- Operation & Creative Assistant to Founder

Company Overview:

Our client is a boutique design consultancy and supply company specializing in bespoke art sculpture and decorative lighting for luxury hospitality and residential spaces. Their projects are rooted in storytelling cultural context and emotional design. They are looking for an Executive Assistant: someone vibrant organized and visually sharp to be the right hand to the Founder and support the daily rhythm of their small but ambitious design studio. This is a vibrant role that blends front-of-house hosting behind-the-scenes design support and hands-on operations. Youll be part of the heartbeat of the studio keeping things moving beautifully.

What Youll Do:

Creative & Sales Support:

• Assist with design presentations mood boards and sales proposals.
• Prepare client decks and social Media content using PowerPoint Canva or simple video editing tools.
• Capture occasional behind-the-scenes content for social media and personal branding of the senior management.
• Organize samples track couriers and coordinate with suppliers

Studio & Executive Support:

• Be the first point of contact greet clients and prepare the meeting room (you know how to set the tone).
• Act as a liaison between the Founder team clients and external partners.
• Set up calls take minutes write memos and keep correspondence organized.
• Write emails and handle company inquiries and projects assist with BOQs Offers proposals LPOs and reports.

Admin & Office Flow:

• Manage the Founders calendar and assist with travel arrangements
  Maintain records databases inventory and physical/digital filing systems.
• Handle shipments and deliveries with care.
• Track studio expenses and assist with light bookkeeping or Excel reports.
• Keep the office tidy well-supplied and running smoothly.
• Implement HR procedures to improve efficiency assist with onboarding keeping records training coordination and Support a positive work atmosphere by helping organize team-building and social activities.
• Perform additional tasks to support the overall studio flow-whatever it takes. You believe small teams can do big things with the right energy

Who You Are:

• A positive energetic presence and reliable calm under pressure with a warm touch.
• Naturally stylish and detail-driven; you love design and aesthetics.
• Trend-aware and social media savvy (especially LinkedIn Instagram)
  Proactive organized and happy to take ownership of tasks big and small.
• Tech-comfortable and confident using MS Office Canva and light video editing tools.
• A strong communicator who enjoys helping others and getting things done.
• Interested in design aesthetics and thoughtful work environments

Background We Love:

• 2-4 years in a boutique design firm Interior product supply or luxury/lifestyle environment.
• Experience in administrative coordination studio support or creative ops.
• Confident using MS Office Suite (especially Excel & PowerPoint).
  Familiarity with video editing Instagram Reels and content creation.
• Bonus: Degree in Interior or architecture design or a soft spot for fashion art and interior design aesthetics.
• Bonus: Arabic Speaking.

Why Choose Our Client

Every detail matters. They work closely with top-tier hospitality and residential developers across the region and every piece they create is intentional soulful and rooted in meaning. Youll learn youll grow and youll be part of a creative journey that makes space for excellence and
heart.