Document Controller

Main Purpose of the Job

As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.

Key responsibilities and duties

• Ensure that all project documents are checked and submitted on time prior to the documents submission due date
• Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
• Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
• Ensure that a 24-hour document processing turn-around time is achieved and maintained
• Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
• Receive, update and store requests for information (RFI)
• Carry out handover, close-out and archiving of documentation
• Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required

Candidate Specification

• Diploma in Administration or relevant field
• Candidates must have ACONEX experience
• IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
• Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
• Arabic speaking is a must; fluency in English is also preferred
• Ability to work on own initiative without supervision and under time pressure situations
• Continuously looking for innovations and improvements to manage workload and accomplish deliverables across individuals, teams and projects
• Using leadership skills to build and nurture relationships and also creating effective working environments
• Able to manage multiple teams with diverse backgrounds on geographically and culturally diverse teams
• Adopting an adaptive mindset and using strategic and critical thinking to approach problems in a new way
• Ability to deal efficiently with priorities and manage time appropriately
• A dedicated team player with strong interpersonal and communication skills, both oral and written
• Ability to effectively communicate at all levels including external stakeholders
• Ensure MacDonald HSE policies are at the forefront of all activities
• Adopting a proactive approach towards complex tasks and overall delivery
• Sound knowledge of professional and international standards

Flexible working

At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience

• 90 calendar days paid maternity leave
• Competitive annual leave
• An annual professional institution subscription
• Annual company performance bonus scheme – Subject to company performance

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