Quotes Coordinator - Middle East

Quotes Coordinator – Middle East

Job Description

Position Purpose

Reporting to the Tender and Pricing Manager, the Quotes Coordinator will partner with Operations, Sales and other company functional areas, to provide quoting support for Logistics & Freight Forwarding inquiries received by Move One for regional and global customers. You will be responsible for producing quotes, supporting requests for proposals, and working with all teams within the organization to achieve this.

Responsibilities / Duties

• Preparation of timely responses to all customer RFQ’s for Iraq and GCC countries as assigned.
• Apply per Move One standard tariffs or spot rates procured from company nominated approved Move One suppliers/vendors.
• Base quotes on costs provided by concerned local Move One office.
• Align with management guidelines regarding mark‑up, margins, terms & conditions & turnaround times.
• Ensure system generated quotes are prepared with all mandatory fields completed, indicating details of nominated vendor(s), revenue and profit estimates and supported by all applicable terms and conditions.
• Communicate with the client to acknowledge each request, establish understanding of the requirements, provide timely updates as to the status of pending quotes and ascertain the status of previously submitted quotes.

• Liaise with Move One Supply Chain / partner agents to establish and maintain up-to-date standard tariffs on file for local transportation, sea / airport handling / clearance & warehousing RH&D services at all major / established points of origin/trans‑load in Iraq / the GCC region including Jordan. Rates are re‑validated on a quarterly basis at minimum.
• Ensure AOR (IQ, GCC & Jordan) tariffs are correctly set up in Intrack and maintained up to date at all times.
• Assist in the development & maintenance of a database for:
  • Shipping Lines: containerised, break bulk & RoRo.
  • Carriers: cargo & PAX airlines
  for main Sea / Air ports under each Trade Lane (IQ, GCC & Jordan). Each Carrier must have POC details to facilitate issue of regular enquiries depending on Trade Lane for Import/Export.
• Work with Move One Supply Chain to establish and maintain up‑to‑date schedules & rates for container & break‑bulk vessel operators sailing to/from major Middle East Sea ports, securing rates per unit of measurement and space availability.
• Work with Move One Supply Chain to establish and maintain up‑to‑date schedules & rates for Cargo/PAX flights to primary points of entry for airfreight into Iraq & the GCC region on a bi‑monthly basis at minimum.
• Work with Move One Supply Chain to establish and maintain a comprehensive list of asset‑owning transport companies providing FTL & LTL services throughout Iraq & GCC regions. Equipment specifications: tilt & box trucks, 40 ft Flat bed, low beds 30 MT, 60 MT, 90 MT with details of max payload, lift on/off options available in vendor inventory, dimensions of equipment.
• Work with the Move One Bid Coordinator to establish & maintain up‑to‑date road freight rates for primary trade lanes.
• Maintain regular communication with Move One Operations / local offices, agents and transportation providers to ensure current and relevant knowledge of SOP’s, import/export regulations and transportation availability & schedules for assigned lanes.
• Work in close coordination with Operations to ensure quoted costs and actual correspondence. Notify concerned Country Managers where discrepancies are identified.
• Monitor vendor/partner agent quote terms and conditions with a view to recommending improvements / amendments to our own.

• Assist in preparation of Commercial Proposals for large tenders by securing competitive rates and favourable terms.
• Assist in drafting Technical Proposals for large tenders, writing clear method statements / concept of operations (as required).

• Ensure opportunity / quote visibility by recording details of each enquiry in the online Quote Tracker, including basic customer/POC information, key RFQ details, request & submission dates and quoter reference numbers.
• Regularly follow up on all pending quotes and provide status updates for all system generated quotations. Provide rate feedback to vendors from whom rates have been procured.

Skills

2 years experience in an international environment, preferably in a pricing role within the logistics / freight forwarding sector.