Branch Sales & Inventory Coordinator

Branch Sales Support Executive | Al-Futtaim Automotive | Toyota Ajman

Job Requisition ID: 168425

Overview of the Role

We are seeking a detail-oriented and performance-driven Branch Sales Support Executive to join our team in Ajman. In this role, you will support the branch’s daily and monthly objectives through efficient sales coordination and stock management activities.

What You Will Do

• Prepare and verify deal packs to ensure smooth invoicing and timely vehicle delivery
• Create financial documents for bank transactions and coordinate with the accountant for deal pack scanning
• Validate customer documentation prior to vehicle delivery
• Manage preparation, display, and tracking of demo, Goshi, and marketing vehicles
• Organize showroom displays and ensure all display units have accurate and updated spec sheets
• Perform physical stock verification and other activities related to new car inventory
• Monitor and manage aged vehicle stock at the branch
• Coordinate vehicle sanitation and maintain weekly sanitation logs
• Oversee demo units including fueling, registration, deregistration, Salik and ETC setup
• Conduct vehicle inspections and coordinate repairs with Orient
• Arrange for Hayaza (Transfer Certificate) processing
• Support various ad hoc sales-related activities as required

Required Skills to Be Successful

• 2–3 years of administrative and coordination experience, preferably in the automotive industry
• Proficiency in MS Excel and PowerPoint
• Strong organizational and planning abilities with attention to detail
• Excellent communication and interpersonal skills

About the Team

You will report to the Sales Support Team Leader and work closely with the Sales Department to ensure seamless document handling, timely vehicle arrangements, and efficient day-to-day transaction management. You’ll be supported by a collaborative team that focuses on delivering high-quality service to our customers.

What Equips You for the Role

• Minimum of 2 years’ experience in a similar position
• Proficient in SAP and MS Office (especially Excel)
• Strong coordination and multitasking skills to manage daily retail operations
• Customer-focused with strong problem-solving and decision-making skills
• Ability to interact effectively with people of diverse backgrounds and levels
• Resilient under pressure and capable of managing high-stress situations
• Well-organized and adaptable, with a readiness to take on cross-location assignments if needed
• Goal-oriented and persuasive, with a drive to deliver results