HR Assistant / HR Coordinator / HR Administrator

HR Assistant / HR Coordinator / HR Administrator Role Description

We are seeking an organized, empathetic, and detail-oriented HR Assistant / HR Coordinator / HR Administrator to support the daily administrative execution of our human resources department. In this foundational role, you will assist in managing routine employee lifecycle workflows, maintaining precise personnel records, and delivering exceptional HR operational support across the organization. Working closely with HR Managers, Talent Acquisition Specialists, and Payroll Administrators, you will handle new hire onboarding logistics, process leave requests, update employee databases, and respond to general staff inquiries.

Responsibilities

• Preparing employment verification letters, maintaining digital HR files, scheduling job interviews, organizing training sessions, and ensuring compliance with company policies and labor standards.
• Success in this position requires high administrative accuracy, strong communication skills, strict confidentiality, and a customer-service mindset toward internal employees.

Qualifications

• Education: Bachelor's degree or Diploma in Human Resource Management, Business Administration, Psychology, Communications, or a related field.
• HR Administration & Operations: Practical understanding of basic HR administrative processes, record-keeping, and general employee lifecycle administration (onboarding, offboarding, and documentation).
• HRIS & Database Management: Hands-on experience or familiarity with Human Resources Information Systems (HRIS) and time tracking software (e.g., Bamboo HR, Workday, Success Factors, Zoho HR, or local administrative portals).
• Onboarding & Recruitment Support: Ability to coordinate candidate interview schedules, track applicant pipelines, prepare welcome orientation packs, collect required compliance documents, and set up new employee profiles.
• Spreadsheet & Documentation Proficiency: Intermediate skill in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas) alongside strong proficiency in Microsoft Word/Docs for drafting HR letters and forms.
• Leave & Attendance Administration: Familiarity with logging, auditing, and processing employee leave applications, time-card records, and attendance tracking for payroll preparation.
• Labor Compliance & Policy Awareness: Foundational knowledge of standard employment regulations, statutory leave requirements, and company policy structures to maintain administrative compliance.
• Communication & Employee Service: Excellent written and verbal communication skills with a friendly, professional approach to addressing employee queries and assisting non-HR staff.
• Confidentiality & Data Protection: High level of personal integrity and discretion when handling sensitive personal files, salary information, and confidential company matters.
• Professional Attributes: Exceptional organizational skills, strong attention to detail, ability to multitask in dynamic environments, and a proactive, supportive team attitude.