CEO Office Coordinator

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.

The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up coordination and communication helping the CEO stay organized and lighten the daily load.

This is not a decision-making or representative role. External representation with banks and government bodies is handled by the companys PRO. Operations are handled by the existing Operations Manager.

Work Location:

- On-site at the companys main headquarters in Abu Dhabi.

- No remote or hybrid arrangement.

Work Schedule:

- 6 days per week (Monday to Saturday).

- Working hours: 9:00 AM to 6:00 PM.

- 1-hour lunch break.

- Friday is the weekly off day.

Nature of Work:

- Office-based role working closely with the CEO.

- Fast-paced environment requiring focus and quick response.

- Continuous coordination with internal departments.

- Daily handling of emails scheduling and follow-up.

Key Responsibilities:

- Track the CEOs daily tasks requests and priorities and follow up until completion.

- Manage and organize the CEOs emails and incoming correspondence.

- Coordinate communication between the CEO and internal departments.

- Schedule meetings prepare meeting notes and follow up on action items.

- Maintain organized records files and reports for quick CEO access.

- Manage the CEOs calendar appointments and reminders.

- Handle internal communication on behalf of the CEO when instructed.

- Reduce administrative load on the CEO by handling routine coordination tasks.

Reports To: Chief Executive Officer

Requirements

Personality and Character:

- Highly organized disciplined and detail-oriented.

- Trustworthy and discreet with confidential information.

- Proactive follow-up mindset. Nothing is forgotten or delayed.

- Comfortable working under direct CEO supervision.

- Strong work ethic and reliability.

Languages:

- Strong command of English (written and spoken) is required.

- Arabic (written and spoken) is highly preferred.

Skills and Knowledge:

- Strong email and calendar management skills.

- Mastery of Microsoft Office (Outlook Word Excel).

- Comfortable with modern productivity and scheduling tools.

- Clear and professional communicator.

Other Requirements:

- Valid UAE driving license is preferred.

- Willingness to commit to a 6-day work schedule.

- Available to start immediately or within short notice.

Experience:

- 1 to 3 years in administrative coordination executive support or office assistant roles.

- Industry background is not a priority. Reliability and execution are.

Benefits

- Monthly salary: AED 5000 (all-inclusive).

- Medical insurance per UAE labor law.

- Annual leave per UAE labor law.

- End-of-service gratuity per UAE labor law.

- Direct learning experience working with the CEO.

Required Skills:

Personality and Character: - Highly organized disciplined and detail-oriented. - Trustworthy and discreet with confidential information. - Proactive follow-up mindset. Nothing is forgotten or delayed. - Comfortable working under direct CEO supervision. - Strong work ethic and reliability. Languages: - Strong command of English (written and spoken) is required. - Arabic (written and spoken) is highly preferred. Skills and Knowledge: - Strong email and calendar management skills. - Mastery of Microsoft Office (Outlook Word Excel). - Comfortable with modern productivity and scheduling tools. - Clear and professional communicator. Other Requirements: - Valid UAE driving license is preferred. - Willingness to commit to a 6-day work schedule. - Available to start immediately or within short notice. Experience: - 1 to 3 years in administrative coordination executive support or office assistant roles. - Industry background is not a priority. Reliability and execution are.

Required Education:

High school diploma required. Bachelors degree in Business Administration or related field is preferred.