Executive Office Manager - Chairman & CEO Office
$5500 per month
Our client is seeking a highly professional and organized Executive Office Manager to oversee daily office operations and provide high-level administrative and executive support to the CEO.
Job Description:
Purpose:
Support the Chairman and Group CEO in managing priorities, governance, and communication
The core purpose of this role is to drive execution — following up on commitments across
department heads, tracking initiatives to closure, and keeping the executive office running smoothly.
Key Responsibilities:Executive Office Management:
• Manage the Chairman's and CEO's calendars
• Coordinate meetings and travel arrangements
• Prepare executive correspondence
• Maintain strict confidentiality at all times
Governance & Meeting Support:
• Prepare agendas and briefing materials
• Attend selected meetings and issue minutes
• Keep a live log of actions and decisions
• Follow up on outstanding items until they are closed
Execution Follow-Up (the core of this role):
• Track ongoing initiatives (e.g. digital transformation, call center rollout, Lyve platform, new development launch, office relocation) against agreed timelines
• Collect status updates from department heads
• Flag delays and issues directly to the CEO and Chairman
Reporting:
• Prepare regular executive dashboards
• Prepare monthly reports for the Chairman and CEO
• Pull together materials for board presentations
Communication:
• Act as the main point of contact between the Chairman, CEO and department heads
• Coordinate internal announcements
• Make sure open items get closed, not just raised
Administration:
• Document control and executive filing
• Office logistics and executive events
Job Requirements:
Qualifications
• Bachelor's degree
• At least 15 years supporting Chairman/CEO/VP-level executives
• Real estate or hospitality background is a plus
• Fluent English and Arabic• Strong Excel, PowerPoint and Word skills
• Excellent judgment, discretion, and follow-through
• Comfortable following up with department heads without being asked twice
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