Front Desk Officer

Position Scope

The Front Desk Officer is responsible for the smooth functioning of the office environment of approximately 3000 people, ensuring efficient operations and supporting various departments within the organization. They oversee administrative tasks, manage office resources, and facilitate communication between different teams. The Office Manager also plays a key role in fostering a positive work culture and ensuring the office environment is conducive to productivity and collaboration.

Responsibilities

• Organize the office layout and order stationery and equipment.
• Schedule meetings and appointments.
• Maintain the office condition and arrange necessary repairs.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Administrate any incoming invoices and mailing.
• Greet visitors and administrate protocol.
• Address employees' queries regarding office management issues.
• Liaise with facility management vendors, including cleaning and security services.
• Manage local merchandise, bills and errands.
• Offer support to the HR department if needed.
• Participate actively in the planning and execution of company events.
• Involved in developing standards and promoting activities that enhance operational procedures.
• Ensure security, integrity and confidentiality of data.

Requirements

• At least 6 months of experience in a similar job.
• Great communication and interpersonal skills.
• Organizational skills and attention to detail.
• PC literate.
• Fluency in English.
• Reliability and discretion.
• Adaptability / Organizational skills.
• Problem‑solving skills.