Executive Assistant

Key Responsibilities

• Executive Support to CEO : Manage the CEO's daily administrative tasks, including maintaining calendars, completing expense reports, preparing correspondence, and arranging travel plans, itineraries, and agendas.
• Assist in preparing business presentations with a creative and innovative approach.
• Act as a liaison between the CEO and various cross-functional teams, coordinating communication and handling tasks on behalf of the CEO.
• Take minutes during meetings, distribute them, and follow up on action items.
• Extract and analyze business reports from ERP/other platforms (training provided).
• Coordinate logistics for meetings, conferences, and visits, both internal and external, as per the CEO’s schedule.
• Prepare correspondences, reports, and materials for publications and presentations, drafting letters and managing written and oral communications with clients and stakeholders.
• Maintain confidential files and records, ensuring all information is up to date and accessible when needed.
• Oversee daily office administration in Dubai, co-reporting to the Group CFO, ensuring smooth operations.
• Handle logistics for visitors, coordinate conference calls, and manage various office-related tasks as required.

Skills & Competencies

• Technical Competencies
  • Proficient in MS Office (Excel, Word, PowerPoint, Outlook); strong drafting and coordination skills.
  • Ability to produce high-quality business presentations.
  • Strong administrative capabilities, including managing complex schedules and multitasking.
• Communication & Interpersonal Skills
  • Excellent verbal and written communication skills.
  • Capable of collaborating effectively across various departments and managing high-level communications.
• Collaboration & Innovation
  • Open to new ideas and capable of proposing and implementing innovative solutions.
  • Takes initiative to improve processes and supports cross-departmental collaboration.
• Organizational Relationships
  • Daily interaction with the CEO and other senior executives (COO, CFO, CHRO).
  • Coordinate with external business professionals as needed.
• Other Duties
  • Additional responsibilities may be assigned as needed to ensure smooth functioning of the office and executive support.