[Hiring] Executive Assistant REMOTE USA

Position: Executive Assistant

Date Posted: June 10, 2026

Industry: FinTech / Software / Executive Support / B2B SaaS

Employment Type: Full Time

Experience: 5+ Years of Executive Support or Administrative Experience Required

Qualification: Bachelor’s Degree, Diploma, or Equivalent Qualification Preferred

Salary: $90,000 – $95,000 per annum (Base Salary Range)

Location: United States, REMOTE

Company: Billtrust

Description:

Billtrust is a leading AI-driven FinTech company specializing in B2B accounts receivable workflow and payment solutions. The organization empowers global enterprises to streamline invoicing, payment processing, cash application, and collections through advanced AI-powered systems. With a strong international client base and a focus on innovation, Billtrust is committed to delivering efficiency, speed, and measurable business outcomes for its customers.

The company is currently seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires a professional who can operate with discretion, manage complex schedules, and provide seamless administrative support in a fast-paced and dynamic environment. The ideal candidate will act as a trusted partner to executives, ensuring smooth coordination of business operations and communication.

This position offers an opportunity to work in an AI-first organization that values innovation, collaboration, and operational excellence while supporting leadership at a strategic level.

Key Responsibilities:

• Manage multiple executive calendars, prioritizing and coordinating high-volume schedules

• Organize meetings, including room bookings, catering arrangements, off-site planning, and presentations

• Coordinate domestic and international travel arrangements in compliance with company policies

• Process expense reports and manage corporate credit card reconciliations

• Support confidential communication between executive leadership and internal/external stakeholders

• Collaborate with other executive assistants to ensure seamless administrative coverage

• Respond quickly and effectively to urgent or evolving business needs

• Use AI tools to enhance scheduling efficiency and workflow optimization

• Maintain strict confidentiality when handling sensitive company information

• Continuously identify opportunities to improve administrative processes and efficiency

Requirements:

• 5+ years of experience in executive support or administrative roles

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Excellent written and verbal communication skills

• Strong organizational, time management, and planning abilities

• High level of professionalism, discretion, and integrity

• Ability to perform under pressure with composure and efficiency

• Experience working with executive leadership in fast-paced environments preferred

• Familiarity with Google Workspace, Slack, and Zoom is an advantage

• Strong knowledge of:
• Executive Calendar & Travel Management
• Corporate Communication & Coordination
• AI Tools for Workflow Optimization
• Expense Reporting & Financial Administration
• Confidential Information Handling
• Cross-Functional Collaboration

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.

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