Executive Assistant to the CEO
Full-time
Via Medica Intl
Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi.
The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.
Duty Hours: 48 Hours per week for 5 days
Essential Functions
Manages professional and personal scheduling for CEO including agendas mail email calls travel arrangements client management and other companylogistics.
Coordinates complex scheduling and extensive calendar management as well as management of content and flow of information to CEO/senior executives.
Manages coordinates and arranges CEO/senior executives travel and travel-related activities including hotel booking transportation and meal coordination.
- Performs administrative and office support such as typing dictation spreadsheet creation sending emails and maintenance of filingsystemand contactdatabase.
- Prepare reports correspondence and presentations as required.
Facilitates approvals of documents by the CEO/senior management.
Maintains professionalism and strict confidentiality with all materials andexercisediscretion when interfacing with the business.
Organizes team communications and plan events both internally and offsite.
Qualifications/Requirements:
- Degree inBusinessor related field
- 10-15 years of proven experience as an Executive Assistant ora similar role
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact professionalism and diplomacy.
- Proficiency in MS Office and relevant administrative tools
- Ability to multitask and work under pressure
- Abilitytoanalyze situationsandtakeappropriate actionconsistentwithcompany policies.
- Operates in a fairconsistentandequitablemanner and displays such behavior by example.
- Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge.
Required Experience:
IC
Vacancy posted 1 day ago
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