[Hiring] Executive Secretary REMOTE USA

Position: Executive Secretary

Date Posted: May 31, 2026

Industry: Healthcare / Administration / Government Healthcare Services

Employment Type: Full Time

Experience: Minimum 2–3 Years Executive Administrative Experience Required

Qualification: Associate’s Degree in Secretarial Science, Office Administration, Business Administration, or High School Diploma with Relevant Experience (Bachelor’s Degree Equivalent Preferred)

Salary: $65,000.00/yr

Location: Brooklyn, New York, United States, REMOTE

Company: NYC Health + Hospitals (Woodhull Medical and Mental Health Center)

Description:

NYC Health + Hospitals, through Woodhull Medical and Mental Health Center, is seeking a highly organized and professional Executive Secretary to provide advanced administrative and executive-level support. The facility is deeply committed to serving the healthcare needs of North Brooklyn while promoting community wellness, disease prevention, and accessible healthcare services.

This role requires a detail-oriented professional capable of managing confidential information, coordinating executive schedules, and supporting senior leadership in day-to-day administrative operations. The selected candidate will play a key role in ensuring smooth workflow within the executive office while upholding the organization’s ICARE values: Integrity, Compassion, Accountability, Respect, and Excellence.

Key Responsibilities:

• Provide high-level administrative support to executive and senior leadership teams.

• Manage calendars, schedule meetings, and coordinate appointments and conference room bookings.

• Organize, prepare, and distribute meeting agendas, presentations, and supporting documents.

• Draft, edit, and manage confidential correspondence, reports, and official communications.

• Handle incoming calls, emails, and mail distribution while prioritizing urgent matters.

• Maintain secure handling of sensitive documents, records, and executive files.

• Serve as a key communication point between internal departments and external stakeholders.

• Coordinate business travel arrangements, itineraries, and expense reimbursements.

• Process invoices, petty cash requests, and administrative financial documentation.

• Assist in planning meetings, events, and executive-level engagements.

• Supervise or support junior clerical staff when required.

• Ensure compliance with organizational policies and administrative procedures.

Requirements:

• Associate’s degree in Secretarial Science, Office Administration, Business Administration, or related field preferred.

• High School Diploma with 3+ years of relevant executive administrative experience accepted.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Ability to manage confidential information with discretion.

• Proficiency in office software and administrative systems.

• Strong attention to detail and ability to prioritize tasks effectively.

• Experience supporting senior leadership or executive-level staff preferred.

• Ability to work in a fast-paced healthcare administrative environment.

This position offers an opportunity to work within a leading public healthcare system dedicated to community service, operational excellence, and high-quality patient-centered care in New York City.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.

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