Office Coordinator

About the role

We are looking for an Office Coordinator to run the physical and administrative heartbeat of the Dubai headquarters: the office itself, the vendors, the onboarding logistics, and the events that make a distributed company feel like one team. Every company says people are everything. You are the person who makes the everything actually work.

In a startup like ours, the office playbook is unwritten: supplier contracts, onboarding kits, visitor flows, team gatherings. You will write it, and everyone who joins after you will feel the difference without knowing why.

What you will do:

• Run the office: Own the daily operations of the Dubai office: supplies, facilities, maintenance, and the standard the space is kept to.

• Manage the vendors: Source, negotiate, and manage office suppliers and service providers, and keep the costs honest.

• Land the new joiners: Own onboarding logistics: equipment, access, desk, documents, and a first day that feels designed.

• Keep the calendar: Coordinate meetings, visitor arrangements, and travel support for the leadership team.

• Make the moments: Plan and run team events, offsites, and the gatherings that pull our offices together.

• Support the paperwork: Assist the People and Culture Manager with documentation, records, and local administrative requirements.

• Spot and fix: Notice the broken chair, the expiring contract, the missing cable, and fix them before anyone asks.

Who you are:

• Experience: 2 to 4 years in office coordination, administration, or workplace operations, ideally in a startup or fast moving company.

• Organisation: Runs a dozen small threads at once without dropping one.

• Local knowledge: Familiar with Dubai vendors, building management, and administrative processes.

• Communication: Friendly, clear, and professional with everyone from couriers to founders.

• Ownership: Treats the office like it is theirs, because functionally it is.

• Tools: Comfortable with calendars, spreadsheets, and basic procurement tracking.

• Education: A diploma or bachelor degree in any field.

Bonus points if:

• You have set up or moved an office and enjoyed it.

• You have organised events people still mention.

• You have supported onboarding in a company that doubled while you were there.

Where this role goes:

As the team grows, this seat grows into workplace and people operations: more offices to open, more joiners to land, and a People function forming around the standards you set.

What is next:

We aim to reply to every application within ten business days, and our interview process usually takes around three to four weeks. It is a short, practical process: a real conversation, an exercise that looks like the actual job rather than a brain teaser, and time with the people you would work beside, founders included. Tell us if you need more flexibility at any stage.

Our take on who belongs here:

Our team already spans several nationalities, time zones, and payment traditions, and we think that is exactly why we make good calls in cross border payments. Whoever you are and wherever you are from, you are welcome to be yourself here.