Parts Advisor | Al-Futtaim Automotive - BYD | KSA

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Parts Advisor | Al-Futtaim Automotive - BYD | KSA

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Position Summary

The Parts Advisor is responsible for the accurate identification, quotation, and timely supply of genuine automotive parts to the workshop, retail customers, and trade accounts.

The role combines commercial sales responsibility with disciplined inventory management, directly impacting workshop efficiency, parts revenue, and overall aftersales profitability. By ensuring correct part availability, pricing accuracy, and fast order fulfilment, the Parts Advisor plays a critical role in reducing workshop delays, improving customer satisfaction, and maximizing parts department performance.

The position requires strong product knowledge, attention to detail, and the ability to balance sales targets with effective stock control and OEM compliance.

Key Responsibilities

• Identify, quote, and supply genuine parts to workshop technicians, retail customers, and trade accounts accurately and efficiently

• Advise customers on correct part selection, compatibility, alternatives, and upsell opportunities including accessories and service-related items

• Achieve monthly targets for parts sales revenue, gross margin, and accessory penetration

• Ensure high levels of customer service through accurate order processing, timely responses, and professional communication

Inventory & Stock Control

• Process purchase orders, goods receipts (GR), inter-branch transfers, and stock adjustments within the DMS accurately and on time

• Maintain optimal stock levels for fast-moving parts while minimizing overstock, obsolete, and slow-moving inventory

• Conduct cycle counts and support periodic full stock takes to ensure inventory accuracy and reduce variances

• Monitor stock aging, obsolescence, and demand trends, recommending corrective actions aligned with company policies

• Ensure proper storage, labeling, and traceability of parts in compliance with OEM standards

• Supply parts to the workshop in line with promised delivery times to avoid delays in Repair Orders and maintain workshop productivity

• Coordinate with Service Advisors and Workshop Supervisors on urgent requirements, especially Vehicle-Off-Road (VOR) cases

• Escalate critical parts shortages and follow up on urgent orders to minimize vehicle downtime

• Support the Sales team with accessory requests, vehicle preparation needs, and PDI-related parts supply

Order Management & OEM Coordination

• Place daily stock orders and emergency orders with OEM suppliers in line with demand forecasts and stock planning

• Track open orders, manage backorders, and provide accurate estimated delivery timelines (ETAs) to internal and external customers

• Maintain forward stock planning aligned with workshop demand, seasonal trends, and marketing campaigns

• Ensure correct parts sourcing, pricing, and compliance with OEM supply chain guidelines

Reporting & Compliance

• Prepare daily, weekly, and monthly reports on parts sales, margins, stock health, and inventory performance

• Ensure full compliance with OEM parts policies, warranty parts return processes, and dealership internal controls

• Maintain strict adherence to genuine parts usage, ensuring no counterfeit or non-approved parts are supplied

• Support audit readiness and documentation accuracy across all parts transactions

Educational Requirements

• Diploma or Bachelor’s Degree in Business Administration, Logistics, Automotive, or a related field

Experience Requirements

• Minimum 2–4 years of experience in parts operations within a franchised automotive dealership environment in KSA or GCC

• Strong exposure to parts sales, inventory control, and workshop parts supply processes

• Experience handling EV or hybrid vehicle parts and high-voltage components is considered an advantage

Technical Skills

• Proficiency in Dealer Management Systems (DMS) such as SAP, Kerridge, Autoline, or equivalent platforms for parts operations

• Strong working knowledge of OEM Electronic Parts Catalogues (EPC) for accurate part identification

• Solid Microsoft Excel skills for reporting, stock analysis, and sales tracking

• Ability to manage order processing, stock control, and reporting with high accuracy

• Bilingual fluency in Arabic and English (written and spoken) is essential .

• Valid Saudi Arabia driving license is preferred

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.