Executive Secretary

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the senior executive.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Greeting visitors and directing them to the appropriate place
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills both English and Arabic.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Preferred Applicant is MALE ONLY