Ships Agency Operator

Job Description

strong Job Description strong Attend and board vessels as required and as directed by respective Manager in accordance with our Standard Operating Procedures and Customer Requirements Advise on selection of contractors for goods and services provided to principals including submission of competitive quotations as required Ensure compliance with Port Services processes standards and procedures including correct use of the operating system WASP Ensure proper monitoring of the vessel and attendance to any follow up enquiries Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation prior to performing the Port Call Same to be ensured when additional funding required prior vessel s sailing Establish and maintain vessel s files and ensure that all transactional systems are updated real time Ensure proactive efficient and timely communication at all times Monitor and record expenses that arises during vessels port call Ensure Cash-in-Transit Cash to Master as per WPS procedure Proactively follow up check and review supplier s invoices Ensure cost effectively Vessel Operations Comply with WPS PPE Standard when working in ports onboard vessels QHSSE matters in own function use of TAKE 5 as appropriate Provide input to improve the operational and cost efficiency of the port callEnsure DA is competitive dispatched on time and accurately reflect the true port costs Oversee and monitor all cargo operations including loading unloading transshipment and storage activities to ensure compliance with operational plans safety standards and contractual requirements Provide timely and accurate updates to principals owners charterers and all relevant stakeholders regarding the status of cargo operations potential delays discrepancies and any operational issues requiring attention or corrective action Maintain detailed records SOFs and reports to support operational transparency and informed decision making Ensure to comply with company Bill of Lading guidelines whenever switching the BLs Monitor Revised DA process Completed FDA Draft status in WASP within 48 hrs of departure Closing vessel call files timely in liaison with DA Clerk within 25 days MAX of vessel sailing Ensure all reporting documentation requirements are correct executed as per principal s instructions Monitoring these communications closely ensuring all relevant data is sent Continuous monitoring attendance to ALL incoming emails via the group mailbox and phone calls 24 7 incl weekends and Public Holidays Respond to new inquiries appointments EE acknowledgment appointment acknowledgment PDA generation Monitor and adhere to code of conduct and compliance strong nbsp strong

Required experience and skills

Experience in the Marine industry.

Other job qualifications

Excellent command of the English language (spoken & written);Familiar with MS Office applicationsGood communication skills and Good telephone manners.

Other general qualifications

Work on own initiative within a team; Ability to work under pressure;Versatile and adaptable to varied working conditions;