Admin & HR Support Manager

Admin & HR Support Manager

Bel Saudi Arabia is seeking a highly organized and efficient Admin & HR Support Manager to join our team. This individual will be responsible for overseeing the daily operations of the office, providing administrative support to our team in Jeddah, and ensuring a productive and well‑organized work environment. The ideal candidate will have strong interpersonal skills, excellent communication abilities, and a proactive approach to problem‑solving. Additionally, this role will place a significant emphasis on HR activities, including payroll management, employee engagement, and recruitment.

Key Responsibilities

Office Management

• Oversee the day‑to‑day operations of the office to ensure a smooth and efficient work environment.
• Manage office supplies inventory and place orders as necessary.
• Coordinate maintenance and repair of office equipment and facilities.
• Implement and maintain office policies and procedures to ensure compliance with company standards.

Administrative Support

• Provide comprehensive administrative support to the team in Saudi, including managing their travel arrangements and accommodation.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.

Financial Administration

• Assist in budget preparation and expense tracking.
• Process invoices, manage petty cash, and handle other financial administrative tasks as required.

Vendor and Partner Management

• Manage relationships with office vendors and service providers.
• Negotiate contracts and agreements to secure favorable terms and conditions.

HR Support

Payroll Management

• Oversee the payroll process to ensure timely and accurate payment of salaries.
• Ensure compliance with local labor laws and company policies regarding payroll.

Employee Engagement

• Develop and implement group initiatives to enhance employee engagement and satisfaction.
• Organize team‑building activities and events to foster a positive work environment.

Recruitment

• Support HRM with the recruitment process, candidate screening, and interview coordination.
• Ensure a smooth onboarding process for new employees, including orientation and training.

Team Coordination

• Act as a liaison between the HR and various functions, ensuring effective communication and collaboration.
• Support HR functions, including onboarding new employees, maintaining employee records, and coordinating training sessions.
• Assist in organizing company events, meetings, and conferences.

Project Management

• Oversee special projects and initiatives as assigned by the KSA Sales Manager & HR Manager.
• Ensure timely and successful completion of projects, coordinating with cross‑functional teams as needed.

Qualifications & Experience

• Bachelor’s degree in business administration, management, human resources, or a related field.
• Minimum of 3 years of experience in HR support or administrative roles, preferably within a multinational company.
• Saudi National is a must.
• Fluent in English and Arabic (spoken & written).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with integrity and professionalism.
• Strong problem‑solving skills and a proactive approach to work.