Centralized Accounts Payable Supervisor

• To provide an effective system to track Payable Accounts for effective Cash Flow Management;
• To obtain date-stamp and file all documents which support authorized purchases and services rendered (PRs POs Delivery Notes signed Receiving Records Contracts etc.) for matching with invoices;
• To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records sort and book the invoices against relevant account and departments;
• To check all the petty cash vouchers for supporting documents validity and accuracy and posting in the accounting system for payment processing;
• To file all the paid petty cash vouchers properly for future reference;
• Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports;
• To review and determine all payments due and to submit the payment requests and disbursement schedule to Finance Manager for review and signature prior to the actual preparation of cheques.
• To  prepare cheque payments and submit them with supporting documents for final approval and signatures of the Director of Finance and General Manager;
• To raise and record cheques for urgent payments;
• To prepare month-end report closing of Accounts Payable;
• To prepare monthly accruals for goods and services received but not invoiced;
• To prepare monthly provision for any major contracted services;
• To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts
• To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments;
• To have a full working knowledge and capability to supervise correct and demonstrate all duties and tasks in the assigned worklace to the standard set;
• To ensure all files and reports are properly filed for future reference;
• To assist in carrying out quarterly semi-annual annual inventory of operating equipment;
• Ensure loyalty of key suppliers of the hotel resulting to lower cost per unit.
• To assist in implanting and streaming the internal control procedures (FOCUS Audit) covering all activities of the hotel.

Qualifications :

• Minimum of 3 years of relevant experience in the hotel industry preferably in luxury segment.
• Service focused with keen eye for details.
• Strong user knowledge of Microsoft Outlook Microsoft Office Opera Sun System or its equivalent.

Remote Work :

No

Employment Type :

Full-time