Board Secretary

About the Role

We are supporting a leading UAE insurance company in the appointment of an experienced Board Secretary . Reporting directly into the Board governance structure, the successful candidate will be responsible for ensuring the effective administration and governance of the Board of Directors and its Committees. This is a high-profile position requiring exceptional professionalism, discretion and the ability to work confidently with the Chairman, Board Members and senior stakeholders.

The successful candidate will be highly organised, discreet and confident operating at Board level, with exceptional attention to detail and strong drafting, communication and stakeholder-management capabilities.

This position is open exclusively to UAE Nationals.

Key Responsibilities

1. Board Governance

• Manage the annual Board and Committee calendar and governance schedule.
• Ensure Board processes comply with internal governance frameworks and applicable regulatory requirements.
• Maintain Board policies, resolutions, registers and official governance records.

2. Board & Committee Meetings

• Coordinate agendas, Board papers and meeting documentation.
• Attend meetings and prepare accurate, comprehensive Board and Committee minutes.
• Track decisions and actions through to completion.

3. Board Member Support

• Provide confidential support to the Chairman and Board Members.
• Coordinate the flow of information between the Board and authorised stakeholders.
• Support Board induction, training and evaluation processes.

4. Regulatory & Corporate Governance

• Support compliance with UAE corporate governance and relevant regulatory requirements.
• Coordinate governance-related regulatory documentation and submissions.
• Monitor governance developments and highlight relevant matters for Board consideration.

5. Corporate Secretariat

• Maintain Committee terms of reference, memberships and governance documentation.
• Protect the confidentiality and integrity of Board information.
• Ensure corporate and governance records remain complete and up to date.

6. Stakeholder Management

• Liaise with Board Members, senior management, regulators, auditors and external advisers.
• Prepare Board governance and action-status reports.
• Coordinate Board-related requests and documentation efficiently and professionally.

Education & Qualifications

Academic Qualifications

• Bachelor's degree in Law, Business, Corporate Governance, Finance or a related discipline.

Experience

• 5+ years' relevant experience, including Board or corporate secretariat exposure.
• Previous Board Secretary, Company Secretary or Governance experience.
• Insurance or wider financial services experience is advantageous.

Professional Certifications

• CGI/ICSA, Corporate Governance or equivalent professional qualification would be advantageous.

Language Proficiency

• Excellent written and spoken English.