Shisha M&S Associate

Shisha M&S Associate

About the position

The incumbent will provide comprehensive support across the Nakhla M&S teams, including project management, data reporting, and commercial operations. This role will ensure seamless execution of daily activities, from managing purchase orders and vendor onboarding to tracking project milestones and maintaining accurate market data. By fostering strong cross‑functional collaboration, ensuring compliance with internal policies, and driving operational efficiency, the role will contribute to the smooth running of business processes and support achieving strategic objectives. Strong attention to detail, proactive follow‑up, and effective coordination with internal and external stakeholders are critical to success in this role.

Financial & Procurement Support

• Raising Purchase Orders (POs): Ensure seamless procurement by efficiently raising purchase orders and supporting timely acquisition of goods and services.
• Goods Receipts (GRs): Accurately process goods receipts to confirm deliveries, enabling smooth payment cycles and inventory management.
• New Vendor Creation with GIP: Facilitate onboarding new vendors through GIP, ensuring compliance with company protocols and vendor readiness.
• Sales and Marketing Budget Tracking: Monitor and track sales and marketing budgets to optimize spending, identify variances, and support financial accuracy.
• Purchase Request Forms (PRFs) for PAM Tests: Manage PRFs for PAM tests, ensuring that procurement requests are handled promptly to support R&D activities.

Project & Process Management

• Project Tracking and Follow‑ups: Drive project efficiency by tracking project milestones, following up on deliverables, and ensuring timelines are met.
• NPD Status Updates: Keep stakeholders informed with regular updates on new product development (NPD) status, highlighting key progress points and next steps.
• PLM Creation Support: Support product lifecycle management (PLM) by preparing packaging briefs, creating MYJTI tickets, coordinating project follow‑ups, and managing regulatory requirements seamlessly.
• Active SKWs List Management: Maintain an up‑to‑date list of active SKWs, ensuring alignment with market offerings and initiating delisting processes when necessary to streamline portfolios.

Data Management & Reporting

• Factbook Bi‑Yearly Updates: Manage bi‑yearly updates to the factbook to ensure data accuracy and provide reliable insights for strategic decision‑making.
• PAM Test Summaries for R&D: Compile and summarize PAM test results to support R&D teams with clear, data‑driven insights for product improvement.
• Distributor Reporting Follow‑ups: Coordinate with distributors to collect and consolidate key reports on shipments, IMS, and stock levels, sharing data with CS for dashboard updates.

Commercial & Market Support

• Distributor Commercial Follow‑ups: Strengthen commercial performance by following up with distributors on purchase orders and proof of performance, ensuring alignment with sales objectives.
• Market Data Collection for Expansion: Support market expansion initiatives by gathering valuable market data, including pricing trends, product formats, flavor preferences, and competitor analysis.

Administrative & Cross-Functional Coordination

• Legal and Functional Alignments: Act as a bridge between legal teams and other functions, ensuring that business activities are aligned with legal requirements and corporate policies.
• Nakhla Workplace Page Management: Manage the Nakhla Workplace page to foster employee engagement, share key updates, and promote a connected work environment.

Requirements

• 3+ years of relevant FMCG experience.
• Fluent in English.
• Strong command of Windows applications.
• Project and budget management.
• Financial & Commercial Understanding.
• Data Analysis.
• Solid Communication Skills (Verbal & Written).

At JTI, we strive to create a diverse and inclusive work environment. As an equal‑opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.