Executive Assistant to CEO

The Executive Assistant provides high-level administrative operational and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives ensuring efficient management of schedules communications governance activities projects and executive priorities.

The EA acts as a central coordination point between the executive team internal departments clients and external stakeholders while maintaining the highest standards of professionalism confidentiality and discretion.

Executive Support

• Manage complex calendars appointments and scheduling for the CEO and Executive Leadership Team.
• Coordinate internal and external meetings including board meetings leadership meetings and client engagements.
• Screen and prioritize communications correspondence and requests on behalf of executives.
• Prepare presentations reports briefing documents agendas and meeting materials.
• Manage travel arrangements accommodation bookings visas and detailed itineraries.
• Track action items and ensure follow-up on key business priorities.

Leadership Team Coordination

• Provide administrative support to senior executives including the CFO HR Director Operations Director and other members of the Executive Leadership Team.
• Coordinate leadership meetings annual planning sessions and executive workshops.
• Prepare meeting minutes document decisions and monitor completion of agreed actions.
• Support cross-functional collaboration and communication across departments.

Project & Business Support

• Assist with the coordination of strategic initiatives and special projects.
• Maintain project trackers and executive dashboards.
• Support the preparation of business cases reports and management presentations.
• Monitor deadlines and key deliverables across executive-led initiatives.
• Conduct research and gather information to support executive decision-making.

Governance & Confidentiality

• Maintain confidential company records and executive documentation.
• Support governance processes including board reporting and executive committee meetings.
• Ensure compliance with company policies and document control procedures.
• Handle sensitive information with absolute discretion and professionalism.

Office & Administrative Management

• Manage executive expense claims and approvals.
• Maintain filing systems and document repositories.
• Support procurement and administration requirements for the executive office.
• Assist with corporate events leadership meetings and company functions.

Qualifications :

Essential

• Bachelors degree in Business Administration or related discipline preferred.
• Minimum 5 years experience as an Executive Assistant Personal Assistant or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint Teams).
• Strong organisational and time-management skills.

Preferred

• Experience within professional services engineering construction consulting or corporate environments.
• Experience supporting executive committees or board-level activities.
• Project coordination or project administration experience.

Remote Work :

No

Employment Type :

Full-time