Document Controller

Ain Consulting Engineers (ACE) is currently seeking aDocument Controllerto join our dynamic team inUAE.

Key Responsibilities

• Control all incoming and outgoing project documents including correspondences, material submittals, shop drawings, inspections, RFIs, method statements, site instructions, as-built drawings, and other related documents.
• Upload, submit, and manage project documentation on client/vendor platforms as required.
• Log, track, and file all project correspondence and documents systematically (both hard and soft copies).
• Prepare, type, and distribute official letters, memos, and circulars as instructed by the Project Manager and Resident Engineer.
• Ensure all documents are properly received, scanned, recorded, and maintained for easy retrieval.
• Manage outgoing correspondence reference numbers, prepare transmittals, and cover letters as per project requirements.
• Track, monitor, and follow up on the distribution and status of documents through email and phone communication.
• Coordinate with internal departments, clients, main contractors, and subcontractors regarding document submissions, resubmissions, and revisions.
• Maintain records of approved drawings by relevant authorities (e.g., Municipality).
• Control, prioritize, and oversee the reproduction and distribution of project documents.
• Archive and maintain documents in soft copies for future reference.

Other tasks assigned

Other tasks as assigned.

Qualifications & Experience

• Bachelor’s Degree or Diploma preferred.
• Minimum 2 years experience in document control or related field.
• Knowledge of document management systems and filing procedures.
• Basic understanding of project correspondences, submittals, RFIs, and site instructions.
• Proficient in Aconex and Microsoft Office Suite (Excel, Word, PowerPoint).
• Good organizational and communication skills.
• Valid UAE Driving License is required.