Technical Admin Supervisor

Job Purpose:
To provide pro-active general administrative support within Asset Management Department with focus on assets, contracts, and budgets. To ensure that full administrative needs are met for an effective, smooth operation, promoting excellence.

Job Responsibilities:
Administrative support
• Weekly, monthly and ad hoc report development as per requirements.
• Maintain and update all property documents and technical library.
• Support to maintain asset records and databases necessary to retain accurate and decision-useful asset data.
• Maintain, monitor, update, and regularly report asset register/data generated from the CAFM system.
• Assist in validating and reviewing asset data received from the Operations team prior to uploading data into the CAFM system
• Formalise the records in presentations addressed to Sinyar Management.
• Administer regular client reporting.
• Provide general administrative and clerical support to the Asset Management team (i.e., minutes of meetings, presentations, leave roster, correspondence, etc.).
• Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
• Plan and arrange site visits in coordination with the client and Operations team.
• Assist in producing RFP documentation as per Sinyar standards, conveys accurate messaging for the project, and manages document control.
• Assist in implementing comprehensive technical documentation, feedback, and changes whenever possible.
• Liaise with operations facility engineers, supervisors and subject matter experts to ensure scope compliance.
• Develop and maintain detailed database of reference materials, including regulation, sustainability, HSE and quality, and ensure it is timely updated through liaising with internal stakeholders.
• Assist in maintain, monitor, and prepare monthly invoicing to Finance and client.
• Assist to ensure records of budgets are maintained accurately.
• Ensure that the forecasting and client invoicing activities are carried out effectively, efficiently, and in accordance with governance requirements, internal policies and procedures, and authority delegation.
• Perform other duties as assigned by the line manager.

Job Requirement:

• Diploma Level (minimum) – business administration or Engineering.
• Minimum 6 years’ experience in Technical/Engineering related administration role.
• Basic experience in ERP is essential.
• Excellent Expertise in MS Office: Advanced Excel, Word, and Power point.
• Knowledge of MS Projects (Advantage but not essential).
• Data analysis skills is advantage.
• Facilities Management, Asset Management industry experience.
• Should have experience in basic technical writing.
• FSI/CAFM software (Advantage but not essential)