Document Controller

The Document Controller is responsible for managing organizing and maintaining all project documentation in compliance with the consultants and clients quality standards and procedures. Working as part of the supervision consultants team the Document Controller ensures timely receipt distribution and proper filing of project documents including drawings submittals correspondence RFIs reports and approvals. The role supports project engineers resident engineers and project managers by maintaining document traceability and ensuring smooth communication flow between all stakeholders.

Job Duties:

• Receive register log and distribute incoming and outgoing documents such as drawings submittals RFIs correspondence site instructions and approvals.
• Ensure all project documentation is filed and archived according to established procedures and quality standards (electronic and hard copy).
• Track the status of submitted documents and ensure timely follow-up for outstanding actions or approvals.
• Maintain an up-to-date document control register and ensure that only the latest approved versions of documents are used and distributed.
• Coordinate with the contractors document control team to ensure alignment in submittal protocols and formats.
• Support the supervision team (engineers RE PM) with documentation requirements and retrieval of project records when needed.
• Implement naming conventions document numbering systems and control mechanisms as per the project document control procedure.
• Generate periodic document logs and reports for internal and client use.
• Handle the secure storage and confidential handling of sensitive information.
• Assist in preparing handover documentation and final project close-out records.

Qualifications :

• Proven work experience as a Document Controller or in a similar role
• Excellent communication and interpersonal skills
• Proficiency in SharePoint MS Office and MS Excel
• Familiarity with document management software and Common Data Environments
• Strong knowledge of document control best practices and standards
• Proficient typing and editing skills with meticulous attention to detail
• Exceptional data organization and time management skills
• Analytical mindset with strong problem-solving abilities
• Ability to work collaboratively in a fast-paced environment
• Understanding of document lifecycle management
• Familiarity with project management methodologies
• Ability to maintain confidentiality and handle sensitive information
• Adaptability to learn and implement new technologies and processes

Additional Information :

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Contract