Document Controller (Site)

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We're looking for a detail-oriented and organized Document Controller to join our team on-site in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing all documentation processes at the site level, ensuring accuracy, compliance, and efficient workflow. You will work collaboratively with site teams and stakeholders to maintain comprehensive document control systems while supporting project objectives through meticulous record management and process improvement initiatives.

• Manage and maintain all site-based documentation processes, ensuring accuracy, completeness, and timely submission of project documents
• Establish and oversee comprehensive document control systems and filing structures in compliance with organizational standards and UAE regulatory requirements
• Coordinate with project teams, contractors, and stakeholders to collect, review, process, and distribute site documentation efficiently
• Ensure all project documents are properly indexed, archived, and readily retrievable for audit, compliance, and reference purposes
• Monitor document workflows and identify opportunities to streamline processes, reduce delays, and improve overall efficiency
• Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards
• Prepare and maintain accurate documentation reports, logs, and status updates for management review and stakeholder communication
• Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations
• Support site personnel with guidance on proper documentation procedures, best practices, and system usage
• Identify, investigate, and resolve documentation discrepancies or non-compliance issues promptly and transparently
• Maintain strict confidentiality and security of sensitive project documents and information
• Analyze documentation trends and recommend process improvements to enhance organizational efficiency

Qualifications

• Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment
• Demonstrated experience coordinating and managing documentation processes and activities
• Strong proficiency with document management systems and software platforms
• Advanced proficiency in Aconex or similar project management documentation tools
• Meticulous attention to detail and unwavering commitment to accuracy in record-keeping and filing
• Strong written and verbal communication skills in English
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Solid knowledge of filing systems, indexing methodologies, and document classification standards

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.