Description

Position at Sumitomo Electric Industries, Ltd.

1) Job title :

• Senior Document Controller Large-scale Infrastructure HVDC Projects (With German Language Skills)

2) Department :

• Power Cable Sales Management Group

3) Place of Work

• Dubai

• 1days in SEI Dubai Office, 4 days work from home (This is the basic form and can be flexibly adjusted.).

Basically, business communication and management are controlled by the SEI German branch.

4) Job Responsibilities

• Document Management

Manage the receipt, registration, distribution, and filing of project documents (technical specifications, drawings, design calculations, procedures, FAT/SAT records, test reports, etc.)
Operate and administer Document Management Systems (e.g., Aconex, SharePoint, ProjectWise, BIM360, etc.)
Establish and maintain document numbering systems
Track supplier-submitted documents (Vendor Documents) and manage review deadlines
Maintain revision control and ensure accuracy and consistency of final versions

• Workflows & Compliance

Set up and manage document review and approval workflows
Ensure document management processes comply with standards, regulations, and client requirements
Prepare and update Document Control Procedures
Support internal and customer audits by preparing and submitting required documents
Project Coordination
Liaise with project teams (Engineering, QA/QC, Procurement, Construction, Commissioning, etc.)
Coordinate document submission and receipt with suppliers and OEMs (converter stations, valves, transformers, control & protection systems, etc.)
Monitor document submission schedules (VDRL/SDRL) and issue delay alerts
Manage regular document submissions to the owner or PMC (e.g., MDR, TQ, RFI tracking)
Reporting
Prepare regular reports on document submission and review status
Monitor and report KPIs (e.g., On-time Submission, Review Cycle Time)
Manage final project document handover, including as-built documentation

5) Type of contract: (Fixed-Term Employee)

• Fixed term (3 years)

6) What you bring with

• Required

Responsible for establishing, communicating, and managing all document control requirements for the project. This role oversees the efficient organization, tracking, and distribution of all project documentation-including ownership and maintenance of the Master Document Register/List (MDR).
Ensures proper revision control, timely document issuance, and accuracy of all data captured throughout the project lifecycle.
Develop, implement, and communicate document control procedures and requirements across the project team and subcontractors if needed.
Maintain full ownership of the Master Document Register/List (MDR), ensuring all documents are accurately tracked, updated, and stored.
Manage document workflows, including receipt, review, approval, distribution, and archival of project documentation.
Ensure strict revision control and version management for all documents.
Monitor compliance with document control standards and project requirements.
Prepare document status reports.
Perform general administrative and documentation tasks as assigned.
Business level of German (equivalent to C1) and English fluency (RLWS) with the ability to communicate with customers in conversation and via email, as well as to write advanced documents in German, is essential.
Preferred
German C1 level is a mandatory requirement,
High attention to detail and strong organizational skills.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast paced environment.
Excellent communication skills Fluent in English (C1 level - written and spoken)
Enthusiastic, proactive, and willing to take on additional responsibilities as needed.
Very good knowledge of EDMS preferably thinkproject tpCDE or similar.
10+ years of experience in data and document management on complex projects.
Experience in Vendor Document Control
Experience in large international projects with multiple stakeholders
Strong coordination ability in multi-cultural environments

7) What we offer

Start date: Jun 1, 2026
AED 8000 starting
Fixed-term contract (until December 2031, tentative)
30 days of annual leave
International working environment
Friendly and dynamic work culture with experienced colleagues and young talent
Salary according to qualifications and experience
Details will be adjusted separately

Senior Document Controller Large-scale Infrastructure HVDC Projects (With German Language Skills)