Secretary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretary Job Description Template

Our company is looking for a Secretary to join our team.

Responsibilities:

  • Dealing with general correspondence with external parties;
  • Other duties as assigned;
  • Compile and organize all documents in the office;
  • Dealing with secretarial and administrative tasks;
  • Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate;
  • Devising/maintaining office systems, including data management and filing;
  • Coordinates directives of the Chancellor to the different departments and offices;
  • Diary management;
  • Prepare meeting documents for Operations team;
  • Organizing and maintaining diaries and making appointments;
  • Organising and coordinate meetings, taking dictation and minutes;
  • Client liaison;
  • Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle;
  • Maintaining, scheduling and coordinating all meeting/ appointments closely;
  • Assist the Manager in maintaining liaison with staff and external contacts.

Requirements:

  • Graduate of (4) years Business or Secretarial course;
  • organizing and planning;
  • Driven and supportive;
  • GRIT Required;
  • Must have a flexible work approach;
  • Proven work experience as Secretary/ Personal Assistant;
  • Proficient in computer literate and Microsoft Office;
  • We are in need of Secretary;
  • Must be able to work under pressure;
  • Typing skills and a fast learner;
  • A minimum of five years’ secretarial experience;
  • Strong office management skills;
  • Of good moral character;
  • Full-Time position(s) available;
  • Responsible in handling her finances.