Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Executive Secretary Job Description Template
Our company is looking for a Executive Secretary to join our team.
Responsibilities:
- Coordinate arrangements, meetings and/or conferences as assigned;
- Compile, proofread and revise drafts of documents and reports;
- Take dictation and write correspondence;
- Create and organize information, and generate reference tools for easy use;
- Daily record keeping and filing of documents;
- Operate and maintain office equipment;
- Professionally greet and receive guests and clients;
- Answer and screen telephone calls, and respond to emails, messages and other correspondence;
- Ensure efficient and effective administrative information and assistance;
- Perform accurate research and analysis;
- Prepare reports, presentations and correspondence accurately and swiftly;
- Manage busy calendar, meeting coordination and travel arrangements.
Requirements:
- Communication skills;
- Business Correspondence;
- Excellent organizational and time management skills;
- Telephone skills;
- Adept with the use of computer and other office machines;
- With a strong sense of integrity and confidentiality;
- In-depth knowledge of office management as well as technical vocabulary;
- With integrity and always considering confidentiality;
- Sales and Marketing Knowledge;
- Can easily establish good rapport with people;
- Working with foreigners (especially with CEO/President of the company) is a plus;
- Willing to work long hours if necessary;
- Has good organization and communication skills;
- Graduate of any four-year course;
- Pleasing Personality.