Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Executive Assistant Job Description Template
Our company is looking for a Executive Assistant to join our team.
Responsibilities:
- Prepare information and research for executive needs;
- Take inventory;
- Work with BIR, SEC, CITY HALL for compliances;
- Responsible for booking meetings, conference calls and travel;
- Making travel arrangements and managing travel itineraries;
- Writes letters and memos;
- Helping prepare for meetings;
- document controller (transmitting, receiving, filing, retrieving);
- Preparing the CEO’s expense report, reconciling credit card statements or submittingbilling information with general bookkeeping and good math skills;
- Organize small – medium events;
- Assist in the preparation of regularly scheduled reports;
- Organising meetings and booking meeting rooms;
- Maintain a schedule;
- schedules meetings;
- Act as the point of contact between executives and employees/clients.
Requirements:
- Computer Literacy / Basic Computer Skills;
- Business Correspondence;
- With high level of integrity and keen to details;
- Event organisation including HO social events organisation;
- High degree of problem-solving ability and prompt in submitting daily, weekly, monthly and annual financial reports;
- At least 1 year experience as Executive Assistant for Top Executive;
- Exceptional written and oral skills;
- Takes responsibility and ownership of his/her work;
- Able to help in facilitating day-to-day operations in the team;
- Interpersonal skills;
- Takes instructions well;
- Must have 3 to 5 year experience;
- Flexibility and adaptability to a wide variety of tasks;
- Board meeting travel, accommodation and catering arrangements;
- Can manage small – medium events.