Senior Leasing Administrator

Who we are

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

Al Marwan Real Estate is seeking a highly organized and detail-oriented Leasing Administrator to provide administrative and operational support for the leasing function across the company's residential, commercial, retail, office, warehouse, and industrial portfolios.
The Administrator will be responsible for maintaining leasing documentation, coordinating with internal departments and external stakeholders, supporting contract processing, monitoring lease records, and ensuring that administrative procedures are completed accurately and in accordance with company policies and applicable regulations.

Key Responsibilities

Administrative Support:

• Provide day-to-day administrative support to the Leasing team.

• Maintain organized and accurate records of lease agreements, amendments, renewals, notices, and related documents.

• Prepare leasing documents and ensure completeness prior to approval and execution.

• Update and maintain leasing databases, filing systems, and electronic records.

• Track lease expiry dates and assist in preparing renewal documentation.

• Ensure leasing files are complete and properly archived.

Contract Administration:

• Assist in preparing lease agreements, addendums, renewal contracts, and termination documents.

• Verify supporting documents before contract processing.

• Coordinate contract approvals with relevant internal departments.

• Monitor the status of leasing documentation until completion.

• Maintain accurate records of executed contracts.

Coordination:

• Coordinate with Leasing, Finance, Legal, Property Management, Facilities Management, and Government Relations to facilitate leasing processes.

• Follow up on tenant documentation, approvals, security deposits, and payment confirmations.

• Support tenant onboarding by coordinating required documentation with relevant departments.

• Communicate with internal teams to ensure timely completion of administrative tasks.

Government & Compliance Support:

• Assist in coordinating contract registrations, attestations, and renewals with Government Relations.

• Ensure required leasing documents are submitted for registration in accordance with applicable regulations.

• Maintain records of registration and attestation status.

• Ensure leasing documentation complies with company policies and regulatory requirements.

Reporting & Record Management:

• Prepare routine leasing administration reports.

• Maintain records of lease expiries, renewals, vacancies, and contract status.

• Update tracking spreadsheets and dashboards as required.

• Assist in compiling data for management reports and internal audits.

• Ensure accuracy and confidentiality of leasing records.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Real Estate, Finance, or a related field.

• 3–5 years of experience in leasing administration, property management, or a similar role.

• Good understanding of leasing documentation and administrative procedures.

• Familiarity with UAE leasing processes.

• Proficiency in Microsoft Office and document management systems.

• Experience with ERP or CRM systems is an advantage.

• Strong organizational, communication, and time-management skills.

• High attention to detail and ability to manage multiple tasks simultaneously.