Personal Assistant
BrainRocket
BrainRocket is a global company creating end-to-end tech products for clients across Fintech, iGaming, and Marketing. Young, ambitious, and unstoppable, we've already taken Cyprus, Malta, Portugal, Poland, and Serbia by storm. Our BRO team consists of 1,300 bright minds creating innovative ideas and products. We don’t follow formats. We shape them. We build what works, launch it fast, and make sure it hits.
We are seeking a highly organized, data-driven Executive Personal Assistant to provide comprehensive administrative, operational, and lifestyle support to the Marketing Director. This role requires managing high-frequency scheduling across multiple time zones, high-volume travel coordination, and seamless cross-functional communication within the marketing team and external partners.
Dubai, OAE (on-site) Key Responsibilities:- Manage an intensive calendar, coordinating meetings and cross-border calls across 3+ time zones simultaneously.
- End-to-end organization of 15+ business and private trips per year , including complex visa processing, multi-destination logistics, accommodation, and corporate hospitality.
- Maintain an up-to-date registry of 10+ personal and corporate documents (passports, UAE residency/visas, insurances, asset certificates), ensuring 100% compliance and zero expiration lapses.
- Act as the primary gatekeeper and point of contact between the Marketing, internal marketing sub-teams, and external global agencies.
- Prepare data-backed reports, presentations (MS PowerPoint), and operational briefs for weekly and monthly marketing alignment meetings.
Requirements:
- 3+ years of proven experience as a Personal / Executive Assistant to C-level management, preferably within international or marketing-driven companies
- 100% Fluency in English (C1/C2 level, both written and verbal)
- Advanced user of MS Office suite (Word, Excel, PowerPoint, Outlook) and modern project management/productivity tools
- High capacity for multitasking, strict adherence to NDA/confidentiality protocols, and strong problem-solving skills under tight deadlines
What You’ll Get:
- UAE residency visa
- Comprehensive health insurance
- Co-paid meals provided in the office.
- Co-paid wellness activities e.g. padel, tennis and gym subscription
- Birthday gifts, regular team-building events, and a high-growth environment where you can truly shape the office culture from day one.
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Vacancy posted 1 day ago
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