Executive Assistant to Founding Team (Dubai)

Executive Assistant to Founding Team (Dubai)

AI Acquisition is a global AI enablement platform helping founders, agencies, and entrepreneurs launch and scale AI-powered businesses.

Full-time, Negotiable salary, Dubai, United Arab Emirates, Posted Mar 10.

Mission

Empower entrepreneurs to build life-changing businesses using AI.

We operate in a high-performance, founder‑led environment where speed, ownership, and execution matter.

The Role

We are looking for an Executive Assistant to support our founding team in Dubai. This is not a traditional administrative role. You will operate as a strategic partner to the founders, helping them stay focused on high-impact decisions while ensuring operations, communication, and priorities run seamlessly.

Relocation to Dubai is mandatory.

What You’ll Do

Founder Support & Executive Operations

• Manage complex calendars, priorities, and daily execution for the founding team
• Ensure founders are fully prepared for meetings, decisions, and strategic conversations
• Coordinate across departments to ensure leadership priorities move forward quickly

Communication & Inbox Management

• Manage and triage inboxes, Slack channels, and internal communications
• Draft and respond to messages on behalf of leadership when appropriate
• Ensure key messages and actions are followed up promptly

Meeting & Coordination

• Organize leadership meetings and external calls
• Prepare agendas, track action items, and ensure follow-through across teams
• Coordinate with internal and external stakeholders globally

Travel & Logistics

• Manage international travel including flights, accommodations, and itineraries
• Handle documentation, visas, and travel requirements
• Ensure seamless execution of travel schedules

Project & Operational Support

• Assist founders in executing strategic initiatives and internal projects
• Support cross-team coordination for company priorities
• Track deliverables and ensure deadlines are met

Personal Assistance

• Support founders with select personal administrative matters where required
• Maintain strict confidentiality across all communications and information

Requirements

What We’re Looking For

Experience

• Proven experience as an Executive Assistant or Personal Assistant supporting founders or senior executives
• Experience in startup or high-growth environments strongly preferred

Execution & Organization

• Exceptional ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through

Strategic Thinking

• Ability to anticipate needs and think several steps ahead
• Comfortable making independent decisions when needed

Tech-Savvy

• Highly comfortable using modern productivity and collaboration tools

Typical Tools

• Google Workspace
• Slack
• Notion
• ClickUp
• Miro
• AI productivity tools

Communication

• Excellent written and verbal English
• Confident interacting with senior leaders, clients, and partners

Personal Traits

• Highly proactive and solutions-oriented
• Thrives in fast-paced startup environments
• Strong ownership mentality
• Calm under pressure and adaptable to change

Location Requirement

This role is based in Dubai and requires relocation if you are currently located elsewhere. Candidates must be willing and able to relocate and work closely with the founding team in the UAE.

Benefits

• Work directly with visionary founders building a global AI company
• Operate in a high-performance entrepreneurial environment
• Gain direct exposure to strategy, operations, and business growth at scale
• Be surrounded by exceptionally talented and ambitious people
• Play a key role in shaping the future of the business