Secretary

Key Responsibilities

• Organize and maintain files and databases in a confidential manner.
• Manage communication including emails and phone calls.
• End to end calendar management.
• Organize and coordinate meetings, conferences, travel arrangements including ticketing, hotel accommodation, visa, airport transfers, transportation etc.
• Prepare dashboards and periodical reports as necessitated by the management
• Schedule appointments, meetings, and reservations as needed.
• Prepare, manage and circulate applicable correspondences and circulars
• Communicate and coordinate with relevant internal and external stakeholders for various requirements and reporting as necessary.
• Maintain and order office supplies.
• Monitoring of office expenses, review and manage invoices and payments.

Qualifications and Skills

• Graduation or Post Graduation qualification required. Having Secretarial program qualifications would be an added advantage.
• 5-6 years of Secretarial or Office Administration experience.
• Proficient computer skills, including Microsoft Office and ERP systems.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• High degree of attention to detail.
• Good knowledge of administrative procedures.
• Good communication, customer service and relationship-building skills.
• Team working skills.
• Organization and time management skills.
• Valid UAE Driving License with own vehicle would be an added advantage.