Vendor Inspection Coordinator

Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates since 2006. We are an ISO 9001:2015 ISO 14001:2015 & ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East North America and Asia. Founded on the principles of safety quality and environmental stewardship Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil gas marine and renewable energy sectors.

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Role Overview:

Orbit International Survey Services LLC is seeking a highly organized and experienced Vendor Inspection Coordinator to join our dynamic team. This dual-role position is ideal for candidates who excel in both quality control inspection and HR/administrative coordination. The successful candidate will play a key role in ensuring the integrity of inspection operations and project compliance while also supporting HR functions such as recruitment and employee is a fast-paced role requiring precision adaptability and excellent communication skills ideal for professionals looking to contribute to large-scale engineering and inspection projects across the UAE and beyond.

Key Responsibilities

Quality Control & Inspection Coordination:

• Manage and monitor inspection schedules ensuring timely execution across all active projects.
• Prepare update and maintain all QA/QC documentation including reports checklists and compliance logs.
• Coordinate with inspection teams third-party inspectors clients and contractors to ensure accuracy and on-time delivery of reports.
• Participate in project meetings with EPC contractors PMC consultants and clients to provide QC insights and updates.
• Maintain up-to-date calibration and certification records for inspection equipment and personnel.
• Assist in preparing documentation for internal and external quality audits. HR & Administrative Support:
• Support the recruitment cycle for technical staff from candidate sourcing and screening to onboarding and deployment.
• Manage employee records including training certificates HSE documentation and compliance files.
• Coordinate induction programs and training schedules for new hires.
• Ensure alignment of all personnel records with client and site-specific requirements.
• Liaise with payroll project teams and finance to track timekeeping attendance leave records and mobilization data.
• Provide administrative assistance for manpower planning visa processing and compliance with UAE labor regulations.

Requirements

• Bachelor s Degree in Engineering or a related field.
• 5 8 years of relevant experience in a QA/QC Coordinator or similar role within the inspection or engineering industry.
• Hands-on experience in HR coordination particularly in field staff recruitment and documentation.
• Proven knowledge of ISO standards quality assurance procedures and HR compliance.
• Must hold a valid CSWIP certification (preferred).
• Proficiency in MS Office Suite; ERP and workforce management system experience is a plus.
• Holding a valid UAE driver s license is required.