Accountant (Payable)

: Accountant – Accounts Payable

The Accountant – Accounts Payable is responsible for managing the organization's accounts payable process, ensuring that supplier invoices are accurately verified, recorded, and paid in a timely manner. The role supports the company's financial operations by maintaining accurate records, ensuring compliance with internal controls, and fostering positive relationships with vendors.

Key Responsibilities

• Receive, review, and process supplier invoices for accuracy, completeness, and appropriate approvals.
• Match invoices with purchase orders, goods received notes (GRNs), and supporting documentation.
• Record accounts payable transactions accurately in the accounting system.
• Prepare payment schedules and process payments through bank transfers, checks, or other approved methods.
• Reconcile supplier statements and resolve discrepancies with vendors and internal departments.
• Maintain accurate vendor master data and ensure all records are up to date.
• Monitor outstanding payables and ensure payments are made within agreed credit terms.
• Assist in month-end and year-end closing activities, including accruals and account reconciliations.
• Prepare accounts payable reports, aging analyses, and other financial reports as required.
• Ensure compliance with company policies, accounting standards, tax regulations, and internal controls.
• Respond promptly to vendor inquiries and maintain professional supplier relationships.
• Support internal and external audits by providing required documentation and explanations.
• Assist with process improvements to enhance efficiency and strengthen financial controls.
• Perform other finance and accounting duties as assigned.

Required Qualifications

• Bachelor's Degree in Accounting, Finance, Commerce, or a related field.
• 2–5 years of experience in accounts payable or general accounting.
• Strong knowledge of accounting principles and accounts payable processes.
• Proficiency in accounting software and Microsoft Excel.
• Familiarity with ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms is an advantage.
• Knowledge of applicable tax regulations and invoice compliance requirements.

Preferred Skills

• Strong attention to detail and high level of accuracy.
• Excellent analytical and problem-solving skills.
• Good organizational and time management abilities.
• Effective communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of integrity and confidentiality.
• Ability to work independently and collaboratively within a finance team.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of invoice processing.
• On-time vendor payments.
• Accuracy of accounts payable records and reconciliations.
• Number of invoice discrepancies resolved within target timelines.
• Compliance with internal controls and financial policies.
• Vendor satisfaction and responsiveness to inquiries.
• Timely completion of month-end closing activities.

Working Conditions

• Office-based role with standard business hours.
• Occasional extended hours during month-end, year-end, or audit periods.
• Regular interaction with vendors, procurement, warehouse, and other internal departments.