Administrative Assistant

Description

The Opportunity

Provides full administrative and secretarial support to Dean Associate Dean Assistant Dean and faculty to ensure college functions are mirrored in Abu Dhabi and Dubai. Seeks to operate in a professional manner ensuring confidentiality within the supervisors office and maintaining the smooth and efficient running of the out duties with high degree of accuracy strong written and oral communication skills attention to deadlines and positive customer oriented attitude.

The Responsibilities

• Arranges transport when required meetings and appointments; books meeting rooms; orders catering; organizes equipment for events or class projects; informs attendees of meetings.
• Prepares English/Arabic correspondence for community or industry contacts.
• Contacts individuals/organization on behalf of the faculty if requested.
• Handles the Attendance Minder when faculty miss taking attendance.
• Notifies classes and takes attendance when faculty are delayed to class or absent due to conference or sickness.
• Creates and maintains an organized filing system according to centralized University and College procedures.
• Maintains College notice boards posting information regarding College activities opportunities and student and faculty achievements.
• Collects traditional and social media mentions on College and student events.
• Welcomes visitors when they arrive for appointments and liaises with other staff members on behalf of Assistant Dean Associate Dean and Dean.
• Assists Dean in managing his/her daily schedule.
• Answers telephone queries and takes messages for Assistant Dean Associate Dean and Dean.
• Prepares correspondence presentations and reports as requested to mirror Abu Dhabi and Dubai formats.
• Maintains files and informational material for visitors.
• Creates and maintains spreadsheets and database on students grades determines major status students credit hours and processes data entry according to centralized University and College procedures to meet international accreditation standards.
• Helps to coordinate activities on campus (eg. for Majors Day: setups booth prepares brochures handouts banners and other related materials).
• Escorts students to offcampus activities on both campuses. May be asked to accompany faculty and students on international study experiences.
• Works with Registrar during registration of students into the college checks if students are meeting the college requirements and maintains data on all above according to University and College in a centralized manner in order to meet international accreditation standards.
• Organizes and distributes incoming mail dispatches outgoing mail faxes photocopies and scans. Maintains working order of office machinery.
• Orders stationary or stock required by the college.

The Requirements

• Must possess a Diploma from an accredited institution with a minimum 0f 01 year experience in a similar role or an equivalent combination of education skill or experience
• Outstanding oral and writtencommunication skills in English required. Bilingual in English and Arabic preferable.
• Previous undergraduate major or experience in communications or related areas is an asset.
• Highly computer literate including Microsoft Office Suite
• Ability to learn and manage the higher technology of office equipment and software programs.

The Benefits

The Universitys benefits package is highly attractive with competitive salaries free of tax in the U.A.E. cash housing annual vacation airline tickets for the employee and immediate family educational subsidies for children and healthcare is provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form attach a cover letter a current CV and three professional references names and contact details.

For any further inquiries please contact