PROCUREMENT OFFICER

1. JOB PURPOSE

The Procurement Officer will be responsible for managing the complete procurement cycle for piping, structural steel, welding consumables, gases, fabrication consumables, and other project-related materials and services required for MQ Pearl Engineering LLC's fabrication activities.

The position requires strong vendor development, commercial negotiation, purchasing, supplier coordination, expediting, quality-document follow-up, material traceability, and delivery management skills.

The Procurement Officer shall ensure that all materials and services are procured from approved/acceptable suppliers , meet project specifications and QC requirements, are delivered within the required schedule, and are purchased at commercially competitive prices.

2. KEY RESPONSIBILITIES

A. Procurement Planning & Requirement Review

1. Review approved Material Requisitions (MR), Purchase Requisitions (PR), BOQ, MTO, drawings, specifications and project requirements before initiating procurement.
2. Identify the required:
• Material specification
• Material grade/MOC
• Size and thickness
• Quantity
• Applicable standards
• Delivery requirements
• Inspection requirements
• Required quality documents
3. Coordinate with Estimation, Projects, Fabrication, Planning, QA/QC and Stores departments to understand material requirements and priorities.
4. Prepare and maintain a Procurement Schedule / Procurement Tracker for each project.
5. Identify long-lead materials and initiate procurement sufficiently in advance.
6. Ensure procurement activities are aligned with project fabrication and delivery schedules.

B. Vendor Development & Supplier Management

1. Develop and maintain a reliable database of suppliers for:
• Structural steel
• Piping materials
• Plates and sections
• Pipes, fittings and flanges
• Welding consumables
• Industrial gases
• Bolting and fasteners
• Fabrication consumables
• NDT services
• Hot-dip galvanizing
• Painting/coating
• Other project-related materials and services
2. Identify new suppliers capable of meeting Oil & Gas / ADNOC project requirements .
3. Maintain an updated Approved/Qualified Vendor List (AVL/QVL) as applicable to project requirements.
4. Develop alternative sources to minimize supply-chain risks and dependency on a single supplier.
5. Maintain professional long-term relationships with key suppliers.

C. Obtain competitive quotations from multiple suppliers whenever practical.

1. Evaluate quotations commercially and prepare Commercial Bid Comparison / Vendor Comparison .
2. Escalate significant price variations and commercial risks to management before PO placement.

1. PURCHASE ORDER & COMMERCIAL DOCUMENTATION
   1. Prepare Purchase Orders based on approved quotations and commercial terms.
   2. Ensure PO terms and conditions accurately reflect the agreed quotation and project requirements.
   3. Obtain the necessary internal approvals before issuing POs.
   4. Maintain complete procurement records for audit and project documentation.
2. QUALITY & TECHNICAL DOCUMENT CONTROL

The Procurement Officer shall be responsible for coordinating with suppliers to ensure that all required QC/QA documentation is received and submitted to the QA/QC team.

Required documents may include, as applicable:

• Material Test Certificates (MTC)
• EN 10204 Type 3.1 certificates
• Mill certificates
• Certificate of Conformity (CoC)
• Manufacturer's Certificate
• Heat number / batch number details
• Chemical composition
• Mechanical test results
• Dimensional inspection reports
• Third-party inspection reports
• Welding consumable certificates
• Batch certificates
• SDS/MSDS
• Manufacturer data sheets
• Technical datasheets
• Test reports
• Calibration certificates
• Galvanizing certificates
• Paint/coating certificates
• Packing lists
• Country of Origin Certificate
• Warranty certificates
• Other project-specific quality documents

Specific Responsibilities

1. Communicate project-specific QC documentation requirements to suppliers before order placement.
2. Follow up with suppliers to ensure documents are submitted before or along with material delivery , as required.
3. Coordinate with QA/QC for document review and approval.
4. Ensure discrepancies in certificates or documentation are corrected by suppliers.
5. Ensure material heat numbers, batch numbers and certificates are properly traceable to the supplied materials.
6. Prevent receipt of materials without the required documentation unless formally approved by management/QA/QC.
7. Maintain proper records of all supplier quality documents.

1. MATERIAL EXPEDITING & DELIVERY FOLLOW-UP

1. Monitor all open Purchase Orders on a regular basis.
2. Follow up with suppliers regarding:
• Production status
• Material readiness
• Inspection status
• Documentation status
• Dispatch status
• Transportation
• Expected delivery date
3. Prepare and maintain a PO Expediting / Procurement Tracker .
4. Identify potential delays at an early stage.
5. Escalate critical or delayed procurement items to management.
6. Coordinate with suppliers and logistics providers to ensure timely delivery to MQPE ICAD 1 .
7. Coordinate with Stores for delivery planning and unloading arrangements.
8. Verify delivery quantities against PO, Delivery Note and packing list.
9. Coordinate resolution of shortages, damages, wrong materials or incorrect quantities.

1. SUBCONTRACT PROCUREMENT

The Procurement Officer shall also manage procurement of subcontracted services required for fabrication projects, including:

NDT Services

• RT
• UT
• PAUT/TOFD, where applicable
• MT
• PT
• Other project-specific NDT requirements

Surface Treatment / Coating

• Shot blasting
• Grit blasting
• Painting
• Coating systems
• Touch-up painting

Hot-Dip Galvanizing

• Structural supports
• Platforms
• Handrails
• Miscellaneous structural items

Responsibilities include:

1. Obtain quotations from qualified subcontractors.
2. Verify technical capability and relevant approvals.
3. Compare commercial offers.
4. Negotiate prices and delivery/service schedules.
5. Coordinate with QA/QC regarding inspection and documentation requirements.
6. Monitor subcontractor progress and completion.
7. Ensure subcontracted work is completed within the required project schedule.
8. Obtain required completion certificates, inspection reports and quality documentation.

1. COST CONTROL
   1. Monitor procurement costs against approved project budgets.
   2. Compare actual purchase prices with estimated/budgeted prices.
   3. Identify cost-saving opportunities.
   4. Maintain a Material Cost Database for future estimation and budgeting.
   5. Provide current market price information to the Estimation Department for future tenders.
   6. Support the Estimation/Commercial team during tendering by providing updated supplier budgetary quotations.
   7. Report significant procurement cost deviations to management.

Maintain a Supplier Performance Evaluation system.

1. Identify poor-performing suppliers and report them to management.
2. Develop high-performing suppliers for long-term business relationships.
3. Maintain records of supplier performance for future procurement decisions.

1. ADNOC / OIL & GAS PROJECT COMPLIANCE

The Procurement Officer shall have a strong understanding of procurement requirements applicable to ADNOC and Oil & Gas fabrication projects .

The candidate shall ensure that procurement activities consider applicable:

• Project specifications
• Client-approved vendor requirements
• Approved manufacturer requirements
• Material specifications
• International standards/codes
• Inspection requirements
• Quality documentation
• Material traceability requirements
• Project-specific procurement procedures

The Procurement Officer must not substitute materials, manufacturers or suppliers without the required technical/client approval , where such approval is specified by the project.

1. REQUIRED QUALIFICATIONS

Education

• Bachelor's Degree / Diploma in Mechanical Engineering, Procurement, Supply Chain, Materials Management, or a related discipline .
• Professional procurement certification is an advantage.

Experience

• Minimum 5–8 years of relevant procurement experience .
• Experience in Oil & Gas, EPC, fabrication, construction or engineering companies is preferred.
• UAE experience is strongly preferred.
• Experience with ADNOC-related projects will be an advantage.
• Experience in procurement of piping and structural materials is essential.
• Good communication skills are expected; English, Hindi and Arabic

1. REQUIRED COMPUTER SKILLS

Strong knowledge of:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• ERP / Procurement software
• Purchase Order systems
• Vendor databases

1. PERSONAL & BEHAVIOURAL COMPETENCIES

The successful candidate should be:

• Strong negotiator
• Proactive
• Commercially aware
• Result-oriented
• Good communicator
• Strong in supplier follow-up
• Organized and systematic
• Able to work under pressure
• Good at multitasking
• Detail-oriented
• Strong in problem solving
• Able to work independently
• Able to coordinate effectively with technical and commercial teams
• Willing to take ownership of procurement activities