Guest Service Centre Agent

The Role

• As a Front Office team member you are part of a team that is responsible for the smooth stay and experiences of the guests.
• This service must be sincere warm and with enthusiasm ensuring that all guests are comfortable in their surroundings and are assisted where ever possible.
• He / she should be empathetic to all mood and time restrictions.
• He / she must ensure a smooth operation of his / her service area as governed by contract and deemed by operational requirements.

1. One should be creative and confident and be prepared to step outside of the confines of comfort.
2. He / she should take the time to get to know the guests and be committed to service excellence.
3. Team play is imperative and having the time to invest in self and employee development is mandatory.

Key Deliverables and Responsibilities

Planning and Organising:

1. Ensure that all Mvenpick Hotels & Resorts standards are adhered to
2. Guests should not be kept waiting.
3. Guests should be made to feel welcome feel at home and relaxed
4. We are to anticipate guests needs so there is little need to ask us for anything
5. Yes is the answer what is the question is a key mind frame

Operational:

1. Read the Log Book and receive any handover from the Night Manager/Duty Manager.
2. Ensure all the systems are up and running within the telephone operators room report any defects
3. Know which events and meeting we have in the hotel
4. Familiarize with the local news and major events in the city
5. Answer all guest information in a quick and efficient
6. Update and maintain files as requested by the Telephone Operators Supervisor and Front Office Manager
7. Maintain guest data base and feed in guest history
8. Attend daily briefings and training
9. Action any pending issues that was logged and follow up with the concerned.
10. Prepared guest complaints summary and communicate the same to your Supervisor.
11. Daily check all meetings functions seminars and event that is taking place during the day
12. Ensure complete courtesy friendliness and professionalism at all times smile!
13. Oversee and control all collateral make sure that all collateral is as per the Hotel standards
14. Handle guest complaints with utmost courtesy and professionalism report immediately to senior management.
15. Update Hotel information & promotions and communicate with the Front Office
16. Ensure proper filing system is in place for proper filing of guest records.
17. Maintain standards and up sell where ever possible follow Quality Assurance check list
18. Any other task as requested by the Front Office Manager

Administration:

1. Establish and maintain effective employee relationships
2. Maintaining all records

Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:

• Ensure proper care of all equipment and furniture entrusted for Heartists use.
• Be well-familiar with the hotels policies and procedures well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotels emergency procedures in regard to fire medical bomb threat black-out and evacuation.
• Knows the safety regulations and ensures their application & ensures the safety of people and property in the hotel.
• Respects and ensures respect of the hotels commitments to the Environment Charter of Planet 21 program (saving energy recycling sorting waste etc).
• Understands and strictly adhere to the Rules & Regulations established in the Heartists Handbook and the Hotels policy on Fire Hygiene Health and Safety.
• Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.
• Does not disclose any financial information or any other information of the Accor Hotels.

Our Values

Our values are our common language they drive us every day. Embodied in and flowing through our Heartist program a symbol of our identity and culture these values are the bedrock that binds us to the Group. They perpetuate and spread -beyond professions persons countries and cultures- the sense of hospitality and service our strength and nourishment of the Groups success worldwide.

Guest Passion

We obsess over our customers. Our guests are the driver of our decisions and our actions. We put them first we care for them. We go the extra mile for them. We enjoy doing it.

Sustainable Performance

We believe that hospitality has the power to unlock a better tomorrow. We act for good to support & empower the communities in which we live and protect the planet that you visit.

Respect

We are connected with the world and to others. We enjoy the mix of cultures. We are proud of our differences. We put you first and we value you whoever you are. We care for the planet.

Spirit of Conquest

Our guests are globetrotters and so are we. We want to be where they want to be. We explore we initiate and we develop. We are ambitious for our guests. We make the impossible possible we have fun doing it.

Trust

Hospitality is a team sport and were stronger when we trust and support each other. We believe in natural kindness respect our differences and value all voices. We work as one team to say what we do and do what we say.

Innovation

We dare to challenge the status quo. We embrace innovation and challenge ourselves to do things better and faster. We take risks dream the impossible and make it possible.

Qualifications :

Diploma or Degree in Hospitality 

Additional Information :

Strong interpersonal and problem solving abilities
Fluency in English additional languages are a plus

Remote Work :

No

Employment Type :

Full-time