Spare Parts & Procurement Executive

Job Purpose:
To ensure operational efficiency and effectively support the growing needs of the Spare Parts Procurement Department through timely purchasing coordination and supplier management.

Key Duties and Responsibilities:

• Purchase Order Management: Prepare process and follow up on purchase orders to ensure timely procurement and delivery.

• Coordination with QC Department: Collaborate closely with the Quality Control team to ensure inspection reports are completed and shared promptly.

• Invoice and Vendor Management: Handle supplier invoices maintain accurate records and foster strong relationships with vendors.

• Field Visits: Conduct supplier and market visits to verify parts assess quality and resolve on-site issues as required.

• Preliminary Quality Checks: Assist with initial quality control assessments prior to formal QC inspections.

• Market Research and Development: Regularly visit local markets to identify new suppliers negotiate pricing and monitor parts availability.

• Interdepartmental Coordination: Work collaboratively with Finance Stores and Project departments to streamline workflows and remove operational bottlenecks.

• Backup Support: Serve as a secondary support resource for the department during absences emergencies or high-demand periods.

• Compliance and Documentation: Ensure all procurement activities comply with company policies procedures and relevant regulations maintaining accurate documentation.

Skills and Competencies:

• Strong interpersonal and communication skills

• Good understanding of vehicle components and spare parts

• Attention to detail and ability to manage multiple priorities

• Strong organizational and problem-solving skills

Qualifications and Experience

• Education: Bachelors degree (preferably in Supply Chain Business Administration or a related field)

• Experience: Minimum 1 year of experience in a vehicle-related or spare parts procurement role